What are the responsibilities and job description for the Facilities Finance Executive position at JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD?
Facilities Finance Executive
Work Dynamics - Integrated Facilities Management
We are seeking a detail-oriented Facilities Finance Administrator to support our facilities management team with financial processes, budgeting, and reporting. The ideal candidate will have strong analytical skills, attention to detail, and the ability to manage multiple financial tasks efficiently.
Key Responsibilities :
Financial Processing :
Process invoices and expense reports for facilities-related costs
Reconcile accounts and resolve discrepancies
Manage purchase orders and track spending against budgets
Assist with month-end and year-end financial closing processes
Budgeting and Forecasting :
Support the development of annual facilities budgets
Assist in creating financial forecasts and projections
Track actual spending against budgeted amounts
Identify and report on budget variances
Reporting and Analysis :
Prepare regular financial reports for facilities management
Analyze financial data to identify trends and opportunities for cost savings
Create ad-hoc reports as requested by management
Maintain accurate financial records and documentation
Vendor Management :
Process vendor payments and manage vendor relationships
Maintain vendor contracts and ensure compliance with financial terms
Assist in negotiating prices and terms with suppliers
Cost Control :
Implement and maintain cost control measures
Identify areas for potential cost savings and efficiency improvements
Support initiatives to optimize facilities-related expenses
Compliance and Auditing :
Ensure compliance with company financial policies and procedures
Assist with internal and external audits related to facilities finances
Maintain accurate and up-to-date financial documentation
System Management :
Manage financial data in facilities management and accounting systems
Ensure data accuracy and integrity across all systems
Assist in implementing and improving financial processes and systems
Qualifications :
2-4 years of experience in financial administration, preferably in facilities management
Strong proficiency in Microsoft Excel and financial management software
Knowledge of accounting principles and financial reporting
Excellent analytical and problem-solving skills
Strong attention to detail and accuracy
Good communication skills, both written and verbal
Ability to manage multiple tasks and meet deadlines
Understanding of facilities management processes (preferred)
Experience with ERP systems (e.g., SAP, Oracle, Tradeshift) is a plus
The ideal candidate will be a highly organized and analytical professional with a strong financial background. They should be comfortable working with numbers, have excellent problem-solving skills, and be able to communicate financial information effectively to non-financial stakeholders in the facilities management team.
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