What are the responsibilities and job description for the Billing Specialist position at JONES WORLEY DESIGN INC?
Job Details
Job Location: Jones Worley Design - Atlanta, GA
Salary Range: Undisclosed
Job Category: Admin - Clerical
Description
The Billing Specialist will be responsible for overseeing the billing process by preparing and submitting accurate client invoices and identifying and resolving any discrepancies or errors.
Essential Responsibilities:
- Creating invoices and billing materials to be sent directly to customers
- Ensure accuracy of client invoices
- Deliver invoices to clients via digital and traditional mail services
- Entering payment history, upcoming payment information or other financial data into accounts
- Entry of vendor invoices
- Reconcile payments with accounts
- Reconcile credit card statements
- Informing customers of any missed or upcoming payment deadlines
- Utilizing accounting software to identify outstanding accounts
- Generate reports as needed
Administrative duties
- Ensures timesheets are input daily and submitted to SVP no later than midnight on Sundays, unless otherwise instructed
- Performs other administrative duties as needed
Qualifications
Requirements
- Basic Accounting knowledge required
- Some college education (degree preferred)
- 3-5 years of experience in a billing department role
- Understanding of accounting software
- Strong computational skills
- Basic understanding of office software and machinery
- Advanced Microsoft Office skills (including Word, Excel, and PowerPoint)
- Comfortable with technology with an aptitude for learning software
- Working knowledge of Workamajig accounting software a plus
Preferred Knowledge/Skills/Abilities
- Must be detail-oriented with high accuracy
- Languages must be fluent in English and be able to write competently
- Excellent verbal communication skills has the ability to convey information verbally to fellow team members and clients
- Stability under pressure reacts well to change and stays positive despite setbacks
- Able to work as part of a team
- Able to adapt to the companys needs in the way we deliver our service
- Reliable and takes pride in the quality of their work
- Flexible maintains effectiveness in a fast moving and/or changing environment and with varying tasks, responsibilities, or people
- Committed to standard means of productivity and professionalism during work-at-home arrangement