Office Coordinator

Who We Are

At JonnyPops, our team is empowered to make an impact at work every day from producing high-quality, innovative frozen novelties to spreading kindness one pop at a time. We look for bright and ambitious individuals who seek out challenges, thrive in fast-paced and high-growth environments, align with our core values, and get fulfilment from seeing their work transform the world around them.

Based in Elk River, MN, JonnyPops develops, manufactures, distributes, and markets frozen novelties. Retailers from coast to coast including Target, Costco, Publix, Kroger, Cub, along with thousands of regional and local grocers make JonnyPops part of their assortment.

Growing from a dorm room start-up in 2012, JonnyPops’ mission is to make "A Better Pop for a Better World!" JonnyPops leads the frozen novelties space in innovation and uses simple ingredients with no artificial dyes. Every pop stick includes a kind deed, spreading kindness every day.

Joining JonnyPops is an exciting opportunity to be part of high-growth brand and have a direct impact on the company’s success. Join our team and help us make “A Better Pop, for a Better World!”

Job Summary

We are looking for a friendly, organized, and professional Receptionist to join our team. As the first point of contact for visitors and employees, the ideal candidate will provide exceptional customer service while efficiently managing front desk operations. The responsibilities include ensuring the office is organized and operating efficiently, while also streamlining processes to enhance productivity for all employees. Additionally, you will play a key role in supporting essential business functions, including Operations. JonnyPops is a rapidly growing business, and successful candidates will enjoy a fast paced environment with an ability to make an impact each and every day.

KEY RESPONSIBILITIES

• Greet visitors and assist them while ensuring compliance with the visitor policy when entering the manufacturing facility.
• Oversee front desk operations, including answering and directing phone calls, emails, and inquiries, as well as managing scheduling and providing administrative support
• Sort the incoming mail, distribute and scan as needed.
• Prepare outgoing mail, include certified mail as needed.
• Provide support for various office tasks and employee events as needed, including sending birthday cards to all employees in the manufacturing facility.
• Maintain office supplies, stock the fridge and coffee station with beverages, coffee cups, k-cups, maintain beverages, snacks and kitchen supplies for the office.
• Ensure the reception area and office spaces are clean and organized for all employees, in coordination with the facility janitor.
• Publish weekly updates to RedZone – the Company’s connected workforce solution - utilizing power point and gaining insight from across the team.
• Manage and maintain office access cards for employees
• Enhance the employee experience through daily interactions. Spanish-speaking ability is required.
• Review and become familiar with the employee handbook and facility policies.
• Support on-site production staff meetings, including on the off-shifts as needed
• Partner with Office Manager and cross-functional employees as needed to support engagement programs to foster a positive workplace experience
• Other duties as assigned

KEY SKILLS & VALUES

• Must be well-organized with high attention to detail and accuracy
• Excellent communication skills-in person, on the telephone and in writing
• An attitude and commitment to JonnyPops’ kindness and community values 
• Adaptable, resilient, flexible, fast-paced/sense of urgency.
• Ability to recognize when a matter needs attention, take responsibility and prioritize tasks
• Extroverted and enjoys engaging with many people
• Maintain a high level of professional standards (honesty, integrity, professional appearance and demeanor, dependability, and conflict resolution)
• Spanish language speaking skills strongly preferred  
• Competency in MS Excel, MS Word, Outlook is a plus

REQUIREMENTS

• Work from the office 5 days a week during regular office hours, including flexing schedule as needed for off-shift support
• Lifting requirements up to 25 lbs 
• Willing to travel to all offices across the Metro area.
• Connection to Elk River community and/or local residence strongly preferred.
• Fluency in Spanish is required.

STATUS

• This position is non-exempt making it eligible for overtime.

Job Type: Full-time

Pay: $22.00 - $29.00 per hour

Expected hours: 35 – 45 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• What is your target compensation for a new position?

Ability to Relocate:

• Elk River, MN 55330: Relocate before starting work (Required)

Work Location: In person

Salary : $22 - $29