What are the responsibilities and job description for the Office Coordinator position at Joss Search?
THE CLIENT
Our client is a global investment firm known for its dynamic and high-performing environment. Their Midtown Manhattan office is a lean, friendly, and fast-paced workplace where teamwork and professionalism are essential. This firm values proactive individuals who thrive in collaborative settings and bring a “no task is too small” mentality to their work,.
THE ROLE
This Executive Assistant and Office Coordinator role will provide direct support to the COO and multiple Associates on the Private Equity team while overseeing day-to-day office management. This is a highly varied role that requires exceptional organizational skills, attention to detail, and the ability to juggle multiple priorities. The ideal candidate is proactive, positive, and thrives in a fast-paced setting.
Key responsibilities include but are not limited to:
- Complex calendar management
- Coordination of complex travel, international and domestic
- Expense management and tracking invoices
- Office management tasks including overseeing daily office operations, managing vendor tasks, liaising with building management, and ordering supplies
- Ensuring conference rooms are maintained
- Light financial administration tasks, i.e. support accounts payable processes, review invoices, track deposits, etc.
- Support with internal and external events
- Ad hoc tasks as need
THE CANDIDATE
The ideal candidate is a detail-oriented and adaptable professional who brings a strong work ethic and a team-first mindset.
- 4-7 years of experience in a similar administrative role, ideally within private equity
- Bachelor’s degree required
- Proficiency in Microsoft Office Suite and CRM databases
- Strong communication skills, with the ability to liaise effectively across teams and global offices.
- Ability to thrive in a fast-paced, service-driven environment.
- Highly proactive, humble, and eager to contribute to a collaborative office culture.
THE COMP/BENEFITS
- Paying between $95K - $110K
- Hybrid – 4 days in office
- Competitive benefits package, including discretionary bonus, healthcare coverage, 401k, PTO, and more.
Joss Search is proud to be an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. We celebrate individuality and strive to create an environment where everyone feels valued and empowered.
Salary : $95,000 - $110,000
