What are the responsibilities and job description for the Executive Business Administrator – Yearbook Division position at Jostens?
EXECUTIVE BUSINESS ADMINISTRATOR
ABOUT YOU:
Join our Yearbook Division as an Executive Business Administrator, where you’ll provide key support to senior leadership. In this role, you'll manage communications, coordinate events, track budgets, and streamline daily operations. If you're organized, proactive, and ready to make an impact, apply today!
YOU HAVE:
- Autonomy. Self-directed and self-motivated. Sense of urgency.
- Technical skills. Ability to conduct basic internet research. Project management skills.
- Attention to detail. Ability to anticipate, comprehend and deal with the implications of courses of action. Knowledge and understanding of general business principles. Excellent time management skills. Ability to multitask. Meticulous attention to detail. Integrity and trustworthiness; ability to maintain confidentiality of information.
- Flexibility. High tolerance for ambiguity. Ability to maintain concentration and focus under intense time pressure. Ability to work with multiple priorities and deliver results timely.
- Great communication skills. Emotional maturity and stability. Good listening skills.
- Experience. 5-7 years’ progressively senior administrative assistant experience in large company settings. Preferred knowledge and understanding of Jostens’ personnel and operations. Preferred working knowledge of Salesforce or equivalent CRM system.
- Education. AA degree in relevant field such as business, secretarial arts or similar.
YOU WILL:
- Support. Prepare and distribute presentations, correspondence, reports, and other similar material in a variety of media; compose routine correspondence and memoranda for signature. Handle routine administrative tasks for supervisor and/or others.
- Update and maintain. Participate in department/unit budget preparation and cost/expense tracking and monitoring. Use strong analytical skills and advanced proficiency in Excel to interpret and manage large datasets. Support reporting requests as assigned.
- Help. Gatekeep physical and electronic access to supervisor and/or others; schedule appointments and events and keep one or more calendars. Make event, travel, accommodation and related arrangements as needed or directed. Other duties as delegated or assigned.
LOVE WHERE YOU WORK:
- We care about your health. We offer competitive healthcare (health, dental, vision, coverage) in addition to voluntary benefits including home and car insurance, pet insurance, flexible spending account, amongst many more.
- We invest in your future. Our 401K plan has immediate vesting, so you can start saving for retirement right away.
- We believe in flexibility. We provide hybrid work options.
- We want you to unplug when needed. We believe in taking your time off without guilt and offer accrued paid time off and company paid holidays. *For Washington residents, you will receive 13 vacation days, 8 paid sick leave, 8 company paid holidays, and family paid leave.
- We care about your development. We support tuition reimbursement after 6 months of service.
APPLICATION DEADLINE:
- January 20, 2025
ABOUT US:
Jostens leads the student commemoration market and has been serving local communities for over 125 years. We work with thousands of K-12 schools, colleges and universities each year, and have the honor of partnering with beloved sports teams and esteemed organizations across the country. Our iconic products — like yearbooks, letter jackets, class jewelry and championship rings — keep meaningful traditions alive and inspire millions of people to celebrate their unique stories, milestone moments and biggest accomplishments every year. We have 13 first-class facilities across the globe, from North America to the Caribbean. Watch a short video about us here.
ALL ABOUT YEARBOOK:
The yearbook team creates experiences that champion a culture of belonging, achievement, and pride within each school as well as the yearbook division itself. From manufacturing to sales, the division drives for results through agility and innovation while focusing on the customer – exceeding their needs by delivering an end-to-end custom plan that only Jostens and our sales team can provide. Cross-team collaboration and best-in-class technology platforms ensure we get a yearbook in every student’s hand, create a meaningful book for all students while providing a hassle-free experience for the adviser, staff, administration, and community. Strong relationships and delivering customer-centric solutions are at our core driving each team member to be accountable and champion our market leading experiences.
AMERICANS WITH DISABILITIES ACT (ADA):
Jostens is committed to the full inclusion of all qualified individuals. If reasonable accommodation is required to fully participate in the job application or interview process, or to perform the essential functions of the position, please reach out to our HR team at recruiter@jostens.com or (952) 830-3399.
Jostens is an Equal Opportunity Employer and complies with applicable employment laws. EOE/M/F/Vet/Disabled are encouraged to apply.
California Privacy Policy: https://www.jostens.com/about/california-employee-privacy-policy
The salary range for California, Colorado, Connecticut, Nevada, or New York residents is $65,000 to $75,000. Pay is based on several factors including but not limited to education, work experience, certifications, etc.
Salary : $65,000 - $75,000
