What are the responsibilities and job description for the Procurement Specialist position at Jostens?
JOB TITLE: Procurement Specialist
LOCATION: Santiago - On site
Job Summary:
The Procurement Specialist supports key supply chain and sourcing initiatives across business units and internal functional areas such as finance, accounts payable, and operations. This position focuses on vendor management, process improvement, and coordination of sourcing activities to optimize procurement and supply chain performance. The procurement specialist will support assigned spending categories, helping to ensure they align with company goals and compliance standards.
Key Responsibilities:
Sourcing Support:
- Support category managers with Request for Information (RFI) and Request for Proposal (RFP) processes.
- Assist with sourcing initiatives, including product sampling, order tracking, and vendor communication regarding standards, packaging, and shipping requirements.
Vendor Management:
- Research and identify potential new vendors to support business requirements.
- Manage vendor communication during development and prototyping phases, including tracking samples and overseeing sampling costs and purchase orders (POs).
- Coordinate packaging and delivery requirements and schedules between vendors, the Sales, Inventory, and Operations Planning (SIOP) team, and warehouses.
- Engage vendors on tactical issues, including compliance, quality concerns, and performance reviews
Process Improvement and Project Management:
- Lead and support process improvement projects to enhance efficiency and reduce costs.
- Collaborate with cross-functional teams to implement best practices and standardize workflows.
- Monitor and track compliance and quality issues, ensuring resolution and continuous improvement.
Compliance and Quality Control:
- Coordinate inspections, factory audits, and product testing to ensure compliance with company standards and regulatory requirements.
- Maintain records of compliance and quality issues and follow up with vendors to resolve problems.
Data Management:
- Analyze vendor performance data and generate actionable insights to support strategic sourcing and procurement decisions.
- Ensure the accuracy and consistency of data inputs into vendor scorecards by coordinating with cross-functional teams.
- Create reports and dashboards summarizing vendor performance trends for internal stakeholders.
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Item
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Responsibility/Function
|
%Time
|
|
1
|
Project management for sourcing and process improvement
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25%
|
|
2
|
Day-to-day resolution of tactical issues relating to supply
|
20%
|
|
3
|
Data analysis, interpretation, and communication
|
15%
|
|
4
|
Support RFI/RFP process for various categories
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15%
|
|
5
|
Assembly of monthly goal metrics and progress measurement systems
|
10%
|
|
6
|
Manage select indirect spend categories and vendors directly for cost and performance
|
10%
|
Required:
- Education: Bachelor’s degree in Business, Supply Chain, Accounting, Applied Economics, or a related field, or equivalent combination of education and experience.
- Experience: 1-3 years in supply chain, financial analysis, operations, project management, or related fields.
- Technical Skills: Intermediate to advanced proficiency in Microsoft Excel.
- Analytical Skills: Interpreting data, identifying trends, and drawing conclusions.
- Communication Skills: Excellent written and verbal communication skills for collaboration across teams and with global suppliers.
- Organizational Skills: Strong ability to manage multiple tasks, set priorities, and meet deadlines.
- Problem-solving skills: Demonstrated ability to identify issues, recommend solutions, and drive implementation.
- Independence: Ability to work independently, make decisions, and manage projects effectively.
- Strong understanding of supply chain principles, sourcing methodologies, and compliance requirements.
Preferred:
- Experience working with global vendors, especially suppliers in Asia and Central America.
- Purchasing experience in the finished/consumer goods industry
- Experience managing RFI/RFP processes and vendor relationships.
- Experience managing compliance & quality assurance initiatives
