CEO Executive/Personal Assistant

JOTO PR Disruptors is looking for a highly experienced, detail-oriented, and proactive Executive/Personal Assistant to provide comprehensive support to our CEO. This hybrid position is based in Tampa, Florida (or surrounding areas) and is ideal for a resourceful individual with a blend of professional executive support experience and personal assistant capabilities, who thrives in fast-paced environments.

About Us: At JOTO PR, we’re known for our disruptive approach to public relations. We help innovative companies scale their influence through data-driven, strategic media exposure. As part of our dynamic team, you’ll work closely with visionary leadership and have a direct impact on business growth and operations.

Role Summary: The Executive/Personal Assistant will act as the right hand to the CEO, supporting both professional and personal responsibilities to ensure day-to-day efficiency and long-term success. This individual will serve as the point of contact between the CEO and internal teams, clients, external partners, and vendors — ensuring seamless communication, coordination, and execution across all areas. This is a part-time hybrid role based in Tampa, with the potential to grow into a full-time position. A background check will be required as part of the hiring process.

Key Responsibilities:

- Schedule & Calendar Management

• Organize and maintain professional.
• Schedule business meetings, internal check-ins, appointments.
• Coordinate reminders, meeting logistics, and ensure timely attendance.

- Travel & Errand Coordination

• Arrange domestic and international travel for business (flights, hotels, car services)
• Prepare and manage travel-related expense reports, ensuring accuracy and timely submission

- Executive & Administrative Support

• Serve as the primary liaison for the CEO with staff, clients and partners
• Screen calls and emails, prepare documents and meeting materials
• Draft communications, create reports, take meeting minutes, and follow up on action items
• Manage reports, organize documents in SharePoint, and handle confidential files
• Coordinate internal project timelines and ensure the CEO is aligned on all deliverables

- Sales, Marketing and Client Support

• Support the sales team with call scheduling, meeting prep, and follow-ups
• Join sales or client calls to assist with documentation and note-taking
• Organize and maintain client-related information and CRM data
• Assist in preparing sales performance summaries and weekly reports
• Marketing tasks as assigned

- Confidential Support

• Handle sensitive personal information with complete discretion
• Assist in organizing private files and legal documents.

- Pet Coordination

• Assist with pet care logistics, appointments, and supply orders

Requirements:

• 5 years of experience as an Executive Assistant, preferably supporting a CEO or executive team
• Based in Tampa, Clearwater or close to the area, with the ability to work on a hybrid schedule (in-home office presence required)
• Excellent communication skills — written, verbal, and interpersonal
• Highly organized with strong time-management and multitasking abilities
• Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools
• Comfortable with data management, reporting, and using task management software
• A proactive mindset, high attention to detail, and the ability to think ahead
• Experience in handling confidential and high-stakes communications with professionalism
• Must be willing to undergo a background check

Job Type: Part-time

Pay: $24.00 - $27.00 per hour

Expected hours: 4 per week

Schedule:

• 4 hour shift

Application Question(s):

• Are you able to work in-person in Tampa, FL as required by this hybrid role?

Work Location: Hybrid remote in Tampa, FL 33609

Salary : $24 - $27