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Real Estate Administrative Assistant (part-time to start w/ potential for full-time)

Journey Real Estate
Novato, CA Full Time|Part Time
POSTED ON 1/19/2025
AVAILABLE BEFORE 4/20/2025

Job description

Job Summary :  We are seeking a highly organized and systems-oriented administrative assistant to support our real estate operations. This role will begin as part-time with the potential to transition into a full-time position. The ideal candidate is a self-starter who can anticipate needs, streamline processes, and ensure that our team operates efficiently and effectively.

Key Responsibilities :

  • Support Founder with time-saving tasks and staying organized (mostly work-related, but may include some personal tasks).
  • Manage CRM and client relations to ensure smooth communication and follow-ups.
  • Provide listing support, including meeting inspectors and contractors, assisting with listing launches, and maintaining timelines.
  • Assist with marketing efforts such as email campaigns, blog posts, social media calendars, postcards, and more.
  • Oversee and collaborate with a Virtual Assistant to ensure tasks are completed effectively.
  • Coordinate and manage events and seminars, from planning to execution.
  • Set up and refine systems to improve conversion rates with prospects.
  • Manage office operations, ensuring supplies are stocked and the workspace is clean and organized.
  • Handle some personal tasks as needed.

Ideal Candidate Traits :

  • Highly organized and systems-oriented, with a knack for creating and maintaining efficient workflows.
  • Self-starter who can anticipate tasks and take initiative without constant direction.
  • Tech-savvy and skilled at building and implementing systems using our tech stack.
  • Excellent communication skills, including the ability to provide outstanding client care.
  • Team player who is flexible and willing to take on a variety of tasks.
  • Must have reliable transportation and be willing to drive around the North Bay.
  • Possesses a growth mindset and a willingness to learn and adapt.

    • Qualifications :

  • Previous administrative experience, preferably in real estate or a related field.
  • Familiarity with real estate terminology and processes is a plus but not required.
  • High school diploma or equivalent; additional education or certifications are a bonus.
  • Ability to handle sensitive information with confidentiality and professionalism.
  • Proficiency in tools like Microsoft Office, Google Workspace, and CRM systems (experience with real estate platforms is a plus).

    • Benefits :

  • Opportunity for professional growth and development.
  • Flexible schedule with potential for full-time transition.
  • Collaborative and supportive team culture.
  • Competitive compensation based on experience.

    • About Us :  Journey Real Estate is a dynamic and growing real estate team dedicated to providing exceptional service to our clients. We pride ourselves on fostering a collaborative and supportive work environment where innovation and excellence are valued. As we expand, we are looking for a detail-oriented and proactive administrative assistant to join our team and grow with us.

    How to Apply :  If you’re a proactive and detail-oriented professional looking to grow your career in real estate, we want to hear from you! Please submit your resume and a brief cover letter explaining why you’re the perfect fit for this role.

    Journey Real Estate is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

    Job Types : Full-time, Part-time, Contract

    Pay : $22 - $30.00 per hour for trial period and could transition to salary plus incentives for the right candidate.

    Expected hours : 20 – 40 per week to start and likely transition to full time position.

    Ability to Commute :

  • Novato, CA 94949 (Required)

    • Ability to Relocate :

  • Novato, CA 94949 : Relocate before starting work (Required)

    • Work Location : Hybrid remote in Novato, CA 94949

    Salary : $22 - $30

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