University Bursar

Description

We are seeking a detail-oriented and dedicated Bursar to oversee the management and operational control of all student account functions at our institution. This key role is responsible for a wide range of activities, including the management of federal and non-federal student aid programs, billing and receivables, collections and liabilities, cashiering operations, third-party accounts, and 1098-T reporting. The ideal candidate will ensure the smooth operation of these functions while developing and implementing internal controls to manage the school’s accounting, recordkeeping, and reporting of student funds.

What’s in it for You?

• Self-Directed PTO policy
• Paid holidays
• 401k with employer match
• Medical, dental, and vision insurance
• Fully paid short-term disability
• Long-term disability
• Life Insurance
• Professional development opportunities
• Education assistance

Key Responsibilities:

• Financial Operations Oversight: Supervise deposit operations to ensure cash, checks, and electronic payments are accurately deposited and recorded in both the student information system and accounting system.
• Billing & Collections: Manage billing processes for tuition and fees, collaborating with Admissions, Financial Aid, and Registrar offices to ensure accurate billing. Oversee student accounts receivable and manage month-end accounting entries, including revenue, A/R, and bad debt.
• Collaboration & Coordination: Work closely with departments such as Financial Aid, Admissions, Registrar, and Student Services to enhance the student experience and streamline processes.
• Payment Management: Own the TouchNet online payment system and oversee the setup of online payment plans. Ensure timely disbursements, refunds, and proper reconciliation of Title IV fund account balances.
• Compliance & Reporting: Maintain compliance with federal and state regulations regarding student accounts, including processing disbursements, refunds, and ensuring adherence to financial aid policies. Process 1098-T tax forms and communicate cost breakdowns for programs.
• Relationship Management: Build and manage relationships with third-party agencies, such as collection agencies and merchant services, to ensure effective performance and identify potential areas for improvement.
• Student Engagement: Represent the department at events like orientation, graduation, and admissions events. Ensure responsive communication with students, including timely replies to emails, phone calls, and in-person inquiries.
• Year-End Audits & Reconciliations: Assist with year-end financial statement preparation and financial aid audits to ensure accuracy and compliance with regulations.
• Leadership & Process Improvement: Oversee all aspects of the Student Accounts department, ensuring continuous process improvements, effective internal controls, and up-to-date knowledge of changes to regulations.

Skills & Qualifications:

• Proven experience in managing student accounts, financial operations, or similar roles.
• Strong knowledge of federal and state regulations regarding student accounts, financial aid, and student refunds.
• Experience with TouchNet or similar payment processing systems.
• Exceptional organizational, problem-solving, and communication skills.
• Ability to manage and prioritize multiple tasks in a fast-paced environment.
• Leadership capabilities with a collaborative mindset to engage with various departments.
• Proficiency in financial systems and MS Office Suite (Excel, Word, etc.).

Why Join Us? You will be an integral part of a dynamic team working toward student success. In addition to offering competitive benefits, we prioritize work-life balance, professional development, and a positive campus culture.

How to Apply: Interested candidates are encouraged to submit their resume and cover letter. We look forward to hearing from you!

Requirements

EDUCATION/EXPERIENCE:  

• Required education: Bachelors degree in Business or Finance 
• Preferred education: Masters degree – in Business or Finance/Accounting 
• Required experience: working in a Bursar, Student Accounts or Financial Aid role; experience in collection procedures, with emphasis on loan contract collections; administration of Title IV funds and Department of Education compliance 
• Preferred experience: CampusNexus, TouchNet, 3-5 years in a similar role   

EQUAL EMPLOYMENT OPPORUTNITY POLICY: 

Joyce University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

Salary : $70,000 - $80,000