What are the responsibilities and job description for the Administrative Assistant position at JP Cullen?
Why JP Cullen?
We specialize in building the “Tough Jobs” no one else can do. We need an Administrative Assistant who is a Servant Leader and possesses a can-do attitude to help serve our internal and external customers to execute our mission: To identify, hire, train, and retain the best people to serve our customers.
- Wisconsin-based, $850 million in annual revenue, founded in 1892, 5th generation family-owned construction management firm
- Seeking to be the construction manager of choice for the toughest jobs in the region
- Our clients have high expectations and our projects are high profile
Job Overview:
JP Cullen is looking for a dynamic and detail-oriented Administrative Assistant to support our marketing/business development and technology teams. This role will collaborate closely with us to serve our customers and execute our initiatives. The ideal candidate will be proactive, organized, and capable of managing priorities and workflow with minimal oversight.
Major Responsibilities:
- Assist in the planning and execution of team projects and initiatives
- Organize and coordinate events, meetings, tradeshows, and conferences
- Draft and distribute meeting agendas, minutes, and follow-up action items
- Schedule meetings and coordinate calendars (reserve location, distribute agenda, etc.)
- Maintain and update databases, records, and files
- Assist in the preparation and distribution of reports and presentations using collected data
- Prepare and edit correspondence, communications, presentations, and other documents
- Review documents for accuracy, readability, and grammar
- Serve as a point of contact for internal and external communications
- Coordinate with vendors for apparel, swag, etc.
- Test and provide feedback on various technical processes and procedures
Qualifications Desired:
- High school diploma and at least two years of Business or Administrative experience
- Proactive problem-solver with the ability to manage priorities and workflow with minimal oversight
- Self-directed individual who enjoys being on a team and can work independently
- Excellent communication skills, editing and writing skills
- Organized and provides high attention to detail
- Enjoys working with technology to solve challenges
- Strives to enhance and create positive change
- Proficiency of all applicable computer software programs is preferred, including desktop publishing, Microsoft Apps & Services (Word, Excel, PowerPoint, Teams, OneNote, Outlook, etc.)
- Understand basic computer concepts and processes
Compensation & Benefits:
JP Cullen commits to its community, employees, and employees’ families. We offer outstanding benefits — Health, Life, and Dental Insurance, Competitive Salary and Bonus Structure, Profit Sharing, PTO, Holiday Pay, Employee Assistance, and Training.
JP Cullen is an Equal Employment Opportunity/Affirmative Action (EEO/AA) Employer. We promote diversity by proactively recruiting, hiring, and promoting women, minorities, disabled individuals, and veterans. JP Cullen
provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Job Type: Full-time
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $850
