Accounts Payable Specialist

Job Title: Accounts Payable Clerk

Work Hours: Full-time - Monday through Friday

About the Role

Join a high-performing commercial HVAC and plumbing service contractor as an Accounts Payable Clerk, where you'll play a vital role in maintaining financial accuracy and vendor relationships. This is a fast-paced, team-oriented role ideal for a detail-oriented professional who thrives on problem-solving, organization, and process efficiency.

The ideal candidate is highly organized, adaptable, and skilled in accounting principles, with at least two years of experience in accounts payable. If you’re looking for a dynamic work environment where you can contribute to a growing company while developing your financial expertise, we encourage you to apply!

Key Responsibilities & Time Allocation

Invoice Processing & Expense Management (40%)

• Verify and record expenses to appropriate accounts and cost centers by analyzing invoices.
• Review and resolve invoice discrepancies, ensuring accurate billing and payment records.
• Ensure credits are received for outstanding vendor memos and applied correctly.

Vendor & Payment Management (30%)

• Process vendor payments in compliance with company policies and payment schedules.
• Maintain and complete vendor credit applications, subcontracts, COIs, and W-9s.
• Ensure all vendor accounts remain in good standing through timely reconciliation.

Credit Card & Financial Reconciliation (20%)

• Manage and reconcile company credit card transactions, ensuring accurate allocations.
• Assist in month-end closing by reconciling accounts payable records with financial reports.
• Maintain detailed and organized records to support financial audits.

Administrative & Compliance Support (10%)

• Assist in responding to vendor inquiries and resolving payment-related issues.
• Support internal teams with accurate financial data and reporting as needed.
• Ensure compliance with financial regulations and company policies.

What We’re Looking For

We are seeking a proactive and detail-oriented professional who thrives in a structured yet fast-paced environment. The ideal candidate is meticulous with numbers, adaptable to change, and an excellent communicator. If you enjoy working with financial data, problem-solving, and building strong vendor relationships, this role is for you!

Qualifications

• 2 years of experience in accounts payable, bookkeeping, or accounting.
• Intermediate knowledge of AP/AR and general accounting principles.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Ability to analyze and interpret financial documents and contracts.
• Strong time management and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• Service industry experience is a plus!

Compensation: $70-80K/year (dependent upon experience)

Why Join Us?

• Work with a leading commercial HVAC and plumbing contractor in a growing industry.
• Be part of a dynamic, supportive, and collaborative team.
• Enjoy opportunities for professional growth and skill development.
• Competitive compensation and a great work environment.

Experience

• 1 - 3 years: Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• 1 - 3 years: Intermediate knowledge of AP/AR and general accounting principles.
• 2 year(s): Experience in accounts payable, bookkeeping, or accounting.

Behaviors

• Functional Expert: Considered a thought leader on a subject
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
• Self-Starter: Inspired to perform without outside help

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)