What are the responsibilities and job description for the Human Resources Specialist position at JPI?

About The Company

Built on a foundation of integrity, respect, and commitment, JPI stands out as one of the most active real estate developers and builders in the nation. For more than 3 5 years, JPI has designed and developed communities with best-in-class homes and amenities. JPI is committed to data-driven management and continuous improvement. Its team of experts utilizes data - including unparalleled market research, proven business processes, and proprietary models - to ensure that every decision is strategic, focused, and produces exceptional multifamily communities with the best risk-adjusted returns. More than just great communities, JPI is focused on leaving a lasting impact on the communities where we build and is continually committed to "Building What Matters." JPI operates as a subsidiary of Sumitomo Forestry, which is recognized as one of the largest home builders in the United States.

About the Job

The Human Resources Specialist ensures HR operational excellence by coordinating new hire orientation, scheduling interviews, organizing recruiting events, administering benefits, and maintaining HRIS data. They manage compliance posters, support job description development, and plan associate engagement activities. The role also includes maintaining office facilities, greeting visitors, managing office supplies, and coordinating internal communications. Acting as the primary contact for building management and vendors, the Specialist ensures a welcoming office environment while enhancing the overall employee experience through effective collaboration and organizational skills. The role will work 100% in the office Monday through Friday.

Essential Functions & Responsibilities

Human Resources Operational Excellence

Assist with new hire orientation logistics for associates (in your respective location) to ensure adequate and efficient preparation, operation, and wrap-up. This role will be cross-trained to host a new hire orientation.
Schedule interviews and coordinate with candidates and hiring managers to ensure a smooth interview process.
Manage the logistics for interviews, including arranging travel, booking meeting rooms, and providing necessary information to all parties involved.
Organize and participate in recruiting events such as job fairs, career days, and community outreach programs.
Coordinate background checks, reference checks, and other pre-employment screening activities.
Coordinate meetings, schedule interviews, and assist with HR-related events and training sessions.
Support with associate SWAG and Construction Team Gear programs (communication and delivery).
Assist with the development and maintenance of job descriptions.
Provide support in benefits administration, including enrollment.
Input and maintain accurate employee data in the HRIS system (e.g., Workday).
Maintain organizational charts in the HRIS and in Visio.
Oversee the management and distribution of compliance posters for each regional location.

Office Engagement ( Respective Office)

Maintain and present a neat and orderly reception office appearance.

Greet and welcome visitors, guests, and visiting associates to the office including offering refreshments, directing them to appropriate conference rooms, answering questions about the facilities, and validating parking tickets.

Reserve conference rooms for associates as needed. And manage JPI general voicemail box daily, as needed.

Manage JPI's weekly lunch program by selecting vendors, choosing options within budget, and coordinating setup and communications.

Serve as the primary point of contact for lunch deliveries to appropriate Associate / Conference Room locations.

Oversee kitchen housekeeping, including maintaining cleanliness, organizing supplies, and ensuring all appliances are in working order.

Serve as the primary point of contact for office building management.

Manage and ensure office facilities are in working condition, including office equipment, temperature, A / C or heat, lighting, and other office systems.

Maintain fitness waivers for associates and contractors.

Add language around office safety protocol management (i.e., Emergency action plan).

Serve as the primary point of contact for office vending and postal services.

Perform and maintain purchase orders and invoicing for all office-related expenses to ensure accurate tracking and budget management.

Review and confirm the accuracy of all vending services invoices and is the liaison when repairs are needed.

Manage incoming and outgoing mail and packages ensuring timely distribution and preparing overnight and special mail delivery packages including printing postage.

Manage inventory of office supplies, personal protective equipment, and equipment, order supplies as needed, and serve as contact to vendors for repair, equipment maintenance, or issues with supplies, purchase orders, invoices, and billing.

Communications & Associate Engagement

Create and manage content for flyers and internal communications (birthdays, anniversaries, new hires, and job changes).

Manage posts on internal communication platforms such as Raspberry Pi, Email, and JPI Connect.

Support with the coordination of large associate activities such as summer family events and holiday parties.

Non-Essential Functions & Responsibilities

Providing support to the Financial Services team; printing and delivering checks.

Provide support for SLT / Groundbreaking events when they are held in the respective locations.

Support and coordinate office space planning, floor plans, and other related items that may impact the layout of offices.

Maintain and / or complete the process of Notary Public in the state you reside in.

Participate and lead community partnership events and activities.

Other duties as assigned.

Education, Work Experience, and Physical Requirements

High School diploma required.

Three (3) or more years of related work experience in a corporate office setting is required.

One (1) or more years of exposure to and experience with budgeting (office, events, or similar) is preferred.

Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external customers.

Utilize Word, PowerPoint, Excel, and Canva formatting, proofing, editing, copying, and promoting high-quality output with experience.

Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.

Ability to work independently and to carry out assignments to completion within parameters of instructions given prescribed routines, and standard accepted practices.

Why work for us?

We are a People First culture, and seek team members who are hungry, humble, and people smart with an eye to continuous improvement . Our culture begins with people and our goal is to attract, retain, and grow the best talent in the industry. Through ongoing investment in the development of our people, we provide meaningful opportunities for professional success and fulfillment. Led by values and principle-based leadership, our team approaches every project with responsibility, accountability, and integrity.

Industry Recognition

We're not inclined to brag, but we have been recognized on some impressive lists. Here are just a few of our noteworthy recognitions :

NMHC - #1 Fastest Growing Developer; #2 Fastest Growing Building; #8 Largest National Developer; # 11 Largest National Builder

Real Page - Most active multifamily developer in DFW for the past 8 years

Dallas Business Journal Best Places to Work - 2023

Dallas Business Journal - Largest DFW Real Estate Developers - #11

JPI offers associates a comprehensive benefits package with competitive salaries and more including :

Competitive Bonus Program

4 Weeks PTO for All New Associates (Pro-Rated by Hire Date)

11 Holidays and 8 Early Release Days

Medical, Dental, Vision and Life Insurance

401(k) with Company Match (Up to 5% Match)

Health Savings Account

Flexible Spending Accounts (Dependent & Medical Reimbursement)

Paid Parental Leave

Paid Volunteer Time

Tuition Assistance

Phone Reimbursement

Associate Referral Bonuses

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