What are the responsibilities and job description for the Administrative Coordinator position at JRB LLC?
Job Overview
We are seeking a highly organized and detail-oriented Office Assistant to join our team. The ideal candidate will possess strong communication skills and a commitment to providing exceptional customer service. This role is essential in ensuring the smooth operation of our office, assisting with various clerical tasks, and enhancing overall productivity.
Responsibilities
- Provide excellent customer service by addressing inquiries and resolving issues promptly.
- Must be willing to become a notary (we will certify you).
- Must be willing to learn systems and software like Procore.
- Manage office communications, including answering phones and responding to emails.
- Organize and maintain filing systems, both electronic and paper-based.
- Assist with scheduling appointments and managing calendars for team members.
- Perform data entry tasks accurately and efficiently.
- Support the team with clerical duties such as typing documents, preparing reports, and handling correspondence.
- Ensure all administrative tasks are completed in a timely manner.
Experience
- Proficiency in Microsoft and Google Suite is preferred.
- Strong time management skills to prioritize tasks effectively in a fast-paced environment.
- Previous experience in customer support or service roles is required.
- Demonstrated ability to work independently as well as part of a team while maintaining professionalism.
- Excellent organizational skills and attention to detail are essential for success in this role.
- Basic computer literacy is required, along with the ability to quickly learn new software applications including, but not limited to, ProCore, Clear Story, and Safe Starts.
- Must pass a background check and clean criminal record in order to become a notary.
- Prior construction experience is preferred.
