What are the responsibilities and job description for the Executive Assistant position at JSL Multi Management Co?
Job Summary
Our property management and investment company is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of the executive office and will involve a variety of administrative functions that contribute to the overall success of the organization.
Responsibilities
- Manage and maintain executives' schedules, including Outlook Calendar coordination and appointment scheduling.
- Prepare and transcribe meeting minutes, ensuring accurate documentation of discussions and action items.
- Assist in project coordination by tracking deadlines, deliverables, and progress updates.
- Handle correspondence, including drafting emails and letters with a high degree of professionalism.
- Proofread documents for accuracy and clarity before distribution.
- Maintain organized filing systems for both physical and digital documents.
- Utilize DocuSign for document management and electronic signatures as needed.
- Provide exceptional customer service through effective phone etiquette when interacting with clients and stakeholders.
- Support various administrative tasks as required to enhance the efficiency of the executive team.
Experience
- Proven experience as an Executive Assistant or in other administrative roles is preferred.
- Knowledge and experience in AppFolio property management software preferred or other similar property management software
- Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
- Familiarity with project management tools is a plus.
- Strong typing skills with a focus on accuracy and speed.
- Excellent proofreading skills with an eye for detail.
- Demonstrated ability to handle confidential information with discretion.
- Experience in customer service or client-facing roles is beneficial.
If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity as an Executive Assistant.
Job Type: Full-time
Pay: From $65,000.00 per year
Benefits:
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $65,000