What are the responsibilities and job description for the Administrative Coordinator position at JT3 Construction?
Overview
We are seeking a detail-oriented and organized Administrative Coordinator to join our team. The ideal candidate will provide essential support to ensure the smooth operation of our office.
Duties
- Assist in managing calendars and scheduling appointments
- Process and reconcile invoices, estimates, payments and adjustments
- Assist in preparing quotes for services
- Maintain accurate records in QuickBooks
- Collaborate with internal teams to resolve billing discrepancies
- Familiarity with debits, credits, and account reconciliation processes
- Handle incoming calls and emails, providing excellent customer support
- Perform clerical tasks such as filing, data entry, and document preparation
- Support staff with administrative tasks as needed
- Manage office supplies and inventory
Qualifications
- Previous experience in an administrative role required
- Previous experience with calendar management and scheduling a plus
- Strong phone etiquette and communication skills
- Ability to multitask and prioritize tasks effectively
- Excellent time management skills
- Fluency in Spanish is a plus
- Experience with Jobber, Company Cam, Quickbooks, Rentvine, PropertyWare, Appfolio is a plus
- Property Management Knowledge a Plus
If you are a proactive individual with strong organizational abilities and a passion for providing exceptional administrative support, we encourage you to apply for this rewarding Administrative Coordinator position.
Job Type: Full-time
Pay: $45,000.00 - $55,000.00 per year
Experience:
- Administrative: 1 year (Required)
Language:
- Spanish (Strong Plus)
Ability to Commute:
- Des Moines, IA 50313 (Required)
Ability to Relocate:
- Des Moines, IA 50313: Relocate before starting work (Required)
Work Location: In person Monday - Friday
Job Type: Full-time
Pay: $48,000.00 - $55,000.00 per year
Benefits:
- Flexible schedule
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
Experience:
- Customer service: 1 year (Required)
Ability to Commute:
- Des Moines, IA 50313 (Required)
Work Location: In person
Salary : $45,000 - $55,000