What are the responsibilities and job description for the Administrative Assistant position at Judicial Branch of Arizona in Maricopa County?
Posting Date
12/17/24
Application Deadline
12/23/24
Pay Range
Min - 1st Quartile - Mid - Max$20.50 - $23.38 - $26.25 - $32.00
The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $21.23 to $23.38.
This position is non-exempt under the FLSA.
What We Offer
We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance.
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Job Type
Classified – Judicial CPR
Department
D800 Superior Court
About the Position
The Administrative Assistant performs highly responsible, confidential, and complex administrative duties and coordinates projects and assignments for the Probate and Mental Health Court Administrator, Deputy Administrators, and other staff, while remaining extremely organized on a daily basis.
About The Superior Court:
The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.
Position Qualifications
We recognize your time is valuable, so please apply if you meet the following required qualifications:
Education:
- High School Diploma or GED
Experience:
- Three (3) years of responsible clerical and administrative experience.
OR
Combined Education and Experience Qualifications:
- An equivalent combination of post-secondary education or job-related experience may substitute on a year-for-year basis.
Knowledge, Skills, and Abilities:
Knowledge of:
- Administrative and clerical procedures and systems such as Microsoft Office, managing files and records, designing forms and other office procedures and terminology.
- The structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.
Skill in:
- Advanced features of Microsoft Word, Microsoft Outlook, Excel, and PowerPoint.
- Operation of office equipment including, but not limited to, calculator, fax machine, printer/copier, scanner, and computer terminal.
- Communicating verbally and in writing with others to convey information professionally and effectively.
- Establishing and maintaining constructive and cooperative working relationships with individuals from the public, all levels of the organization, and with stakeholders.
- Identifying problems, reviewing related information, and recommending solutions.
- Advanced proofreading skills with an exceptional attention to detail.
Ability to:
- Maintain a thorough understanding of the Department’s role in supporting the Court’s Mission, Vision, and Values.
- Maintain high levels of professionalism, confidentiality, and cultural sensitivity in all interactions.
- Analyze, interpret, and apply complex information.
- Accurately prepare and maintain records, files, organization charts, and reports.
- Prioritize, organize, plan, and manage multiple assignments efficiently and effectively emphasizing on attention to detail.
- Learn and master core business and support applications.
- Process and handle confidential information with discretion.
- Learn new skills necessary to support the needs and the mission of the Department and Court.
Essential Job Tasks
(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)
- Prepares and prioritizes management calendars and correspondence.
- Maintains management files and related documents while also troubleshooting software and technology issues.
- Prepares meeting materials.
- Prepares and prioritizes manager calendars and correspondence.
- Assists with the scheduling of trainings and recruitment processes.
- Inventories and orders supplies for general office use.
- Processes mail for the department, answers the Probate and Mental Health Department main phone number, and assists at the front counter when not performing Administrative Assistant responsibilities.
- Acts as receptionist for the management office and ensures outstanding customer service is consistently provided.
- Monitors staff movements for needed actions such as updating phone lists and requests service activation.
- Prepares and updates organization charts, contacts, and distribution lists; maintains filing and tickler systems in electronic and paper format.
- Assists with the scheduling of training and recruitment processes.
- Evaluates, recommends, and implements changes to work methods and procedures that increase efficiency.
- Creates, updates, and maintains complex spreadsheets, databases, and reports; compiles and analyzes data for reports.
- Resolves complex inquiries and complaints from the public, other agencies, and/or other staff.
Working Conditions:
Requires occasional use of personal or county vehicle to travel to and from various court locations and events.
While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking. The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms. Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
Additional Information
Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.
Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.
All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.
The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system's requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit
https://www.azasrs.gov/
or https://www.psprs.com/corrections-officer/
Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.
The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
Apply Now!
Salary : $21 - $23
