What are the responsibilities and job description for the Probation Administration Assistant position at Judicial Branch of Arizona in Maricopa County?
Posting Date
02/04/25
Application Deadline
02/12/25
Pay Range
Min - 1st Quartile - Mid - Max$19.15 - $21.24 - $23.33 - $27.50
The expected ENTRY pay range for this position is expected to be $20.21 to $23.00 per hour.
This position is non-exempt under the FLSA.
What We Offer
We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance. Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program.
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Job Type
Classified – Judicial JMR
Department
D270 Juvenile Probation
About the Position
The Probation Administration Assistant uses their administrative and organizational skills to provide administrative support to the Juvenile Probation Departments. You will work with a team of highly committed professionals who envision a future where all clients are connected to the community, contributing members of society, and accountable for their behavior.
Standard Judicial Branch business hours are Monday through Friday from 8 am to 5 pm.
About The Juvenile Probation Department:
The Juvenile Probation Department of the Judicial Branch of Arizona in Maricopa County is dedicated to providing innovative and efficient juvenile justice services grounded in evidenced-based practices and research. These services improve the safety of our community, hold youth accountable through developmentally appropriate orientation, and ensure the public’s trust and confidence in the Judicial Branch. Join our Juvenile Probation Department in its mission to promote public safety through positive change as we connect youth to the community and provide opportunities that are delivered with fairness, dignity and respect.
We recognize your time is valuable, so please apply if you meet the following required qualifications:
Education:
- High School Diploma or GED
Experience:
- Two (2) years of general clerical experience
OR
Combined Education And Experience Qualifications:
- Post-secondary education may substitute for the experience on a year-for-year basis
Other Requirements:
- Some positions must possess a valid Arizona Driver’s License at the time of hire
Our Preferred Candidate Has:
- Bilingual in Spanish/English
- Willingness to travel and provide coverage at other area offices
Knowledge, Skills, And Abilities:
Knowledge Of:
- Administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
- Principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
Skill In:
- Office 365 (Word, Excel, Outlook, OneDrive, and SharePoint)
- Typing with minimal errors
- Operation of office equipment including, but not limited to, fax machine, printer/copier, computer terminals, and multi-line telephone systems
- Providing support for services provided to other departments and members of the public
- Using effective time management skills to handle multiple tasks at one time with numerous interruptions
Ability To:
- Accurately prepare and maintain records, files, and reports
- Operate computer equipment and use software programs to complete required paperwork, reports, email correspondence, and telephone communication, conduct research on the Internet, and perform other administrative tasks
- Learn department-specific software
- Adjust to changing circumstances, remain flexible, take on other roles when necessary, and adapt to changing priorities as the situation requires
- Provide customers with clear explanations and directions verbally or in writing
- Respond to customer inquiries and requests in a timely and complete manner and resolve issues at the lowest organizational level
- Interact professionally with the public, detainees, probationers, probation staff, court staff, stakeholders, and other third-party agencies
- Prioritize tasks and projects according to the urgency
- Multi-task and cope with high volume and time-critical work environment
- Establish and maintain working relationships with others
- Make sound decisions following regulations, policies, and procedures
Essential Job Tasks:
(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)
- Provides administrative support to the department by compiling and processing paperwork, distributing information, and scheduling appointments
- Responds to inquiries regarding court cases; answers questions from the public and Judicial Branch staff
- Performs a variety of case management functions, including reviewing case status reports and researching cases
- Operates copier, printer, and fax machines as needed
- Maintains files and coordinates file storage system
- May manage a reception desk to include answering calls, greeting customers, and assisting clients with the completion of paperwork
- May provide notary services - training and notary fees will be provided by the Judicial Branch
- Completes special projects as assigned
Working Conditions:
Office setting. While performing the duties of this job, the employee is regularly required to speak clearly and hear; see details of objects that are less than a few feet away; sit for long periods of time; stand, walk, and use hands to finger handle or feel; reach with hands and arms; and occasionally push, pull or lift up to 20 pounds.
Additional Information
Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.
Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.
All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.
The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system's requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit
https://www.azasrs.gov/
or https://www.psprs.com/corrections-officer/
Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.
The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
Apply Now!
Salary : $20 - $23
