What are the responsibilities and job description for the Court Operations Specialist (Judicial Court Clerk) position at Judicial Department?
Initial Posting Date:
04/23/2025
Application Deadline:
05/06/2025
Agency:
Judicial Department
Salary Range:
$4,649 - $7,212
Position Type:
Employee
Position Title:
Court Operations Specialist (Judicial Court Clerk)
Job Description:
Interviews: will be scheduled within two weeks after the application deadline.
Who we are
Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved. We need staff who want to have direct impact in their communities, value OJD's efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public.
We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and past lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.
Benefits to you
- We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
- The hourly equivalent for this position is $26.82 - $41.61. [OR the annual salary for this position is $55,788 - $86,544.]
- 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
- OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
- In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.
Location Highlights
McMinnville, Oregon
is a warmhearted city located in the heart of what is now Oregon wine county and was established in 1882. It is also the county seat for Yamhill County. The historic downtown was voted to have one of America’s best main streets that host a variety of events, including the annual UFO Festival. McMinnville is also home to Evergreen Aviation Museum, which houses Howard Hughes’ famous Spruce Goose along with an aviation style water park.
Position Highlights
The
Yamhill County Circuit Court
is hiring a Judicial Court Clerk (Court Operations Specialist).
In this role…
You will set up the courtroom and attend court to complete forms, swear in witnesses, mark exhibits, and manage juries. You will make an electronic record of all court proceedings, track events and pending court actions for a judge, and monitor motions, orders, and other paperwork. You will accept and record documents filed with the court, check documents for accuracy and completeness, and process orders, judgments, and decrees of the court. You will also file, archive, and retrieve records.
Additionally, you will help attorneys and litigants in using the court system by answering questions, scheduling appearances, and providing information about court procedures, policies, and the status of cases. The customer service you provide will be in person, over the phone, and in writing. You will also perform data entry, process paperwork and schedule hearings for civil commitments, and manage the arraignment docket, which includes scheduling appearances, generating calendars, and distributing copies.
Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by
our work and mission
.
Application Process
- Workday times out after approximately 15 minutes of inactivity and all progress will be lost.
- REQUIRED: a cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below. Using a generic cover letter is likely not going to get you an interview, so please take the time needed to personalize your cover letter. Prepare your cover letter before starting your Workday application.
- REQUIRED: a completed work history, either by completing the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile OR by attaching an updated resume.
Instructions for REQUIRED Cover Letter and Work History/Resume
Cover Letter (REQUIRED)
Cover Letter (REQUIRED)
- Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. The attached cover letter file should include your name.
- In the body of your cover letter, please include responses to each of the Requested Skills and Attributes listed below.
- Address the cover letter “To the Hiring Manager.”
Work History/Resume (REQUIRED)
- Attach your updated resume in the Resume / CV / Cover Letter section of the application. The attached resume file should include your name.
OR
Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Failure to follow these instructions may result in rejection of your application.
All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
Minimum Qualifications
(These must be evident in your resume or work history.)
The qualified candidate must have a high school diploma or equivalent.
AND
Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills, and abilities needed for this position.
OR
Any combination of
education and experience
equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position.Special Qualifications
(These must be verifiable.)
None.
Requested Skills and Attributes
(These must be addressed in your cover letter.)
- Experience performing a variety of clerical tasks with strict deadlines in a busy business or professional setting.
- Experience using a variety of software programs to access and input information and complete various tasks.
- Experience demonstrating tact and diplomacy when providing customer service to a variety of individuals in challenging circumstances.
- Experience explaining processes, procedures, or policies.
- Skill in reviewing documents for accuracy and completeness.
- Experience identifying and safeguarding confidential information and materials.
- Experience coordinating schedules and maintaining calendars.
Working Conditions
- This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per work week.
- Occasional after-hours or overtime work may be required.
- Frequent phone and in-person contact with people from diverse backgrounds.
- Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma. This position has daily interaction with case parties, including self-represented litigants and attorneys, within a high-volume office that can have many interruptions.
- Long periods of sitting or standing.
- Regular use of the following equipment: recording equipment, telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.
ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Reference Checks
By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's
United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's
I-9 form
confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.
Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities
Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. For more information on pay equity,
Employee Benefits
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities
Veterans web page
for additional details, information, and resources.Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. For more information on pay equity,
click here
.Employee Benefits
Click here
to access information specific to OJD employee benefits.
Public Service Loan Forgiveness
OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please
click here
.
Questions and Support
- If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
- Workday related information and resources are availablehere.
- For questions about a specific OJD job posting, call 503-986-5930 or emailojd.hrsd@ojd.state.or.us.
The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
Salary : $27 - $42
