Supervisor 2 (Operations Supervisor)

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Interviews: will be scheduled within three weeks after the application deadline.

Who We Are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by .

Benefits to You

Position Highlights

The in Albany, Oregon, is hiring an Operations Supervisor (Supervisor 2).

Much of your day will be spent assigning and reviewing work of fourteen staff and overseeing dockets for 6 courtrooms. As the supervisor, you will have a broad understanding of OJD’s rules, policies, and procedures at the organization-level, as well as a deep understanding of the court’s local business processes, rules, policies, and procedures.

You will assist in recruiting and hiring staff, as well as train, coach, and implement work plans when needed. You will advise the TCA and judges regarding operational problems or concerns when applicable. You will review and approve monthly timesheets for accuracy and submit them to payroll. You will also monitor your and your staff’s workloads and provide support, resolve issues with case status, or find solutions to problems when needed. You will be a resource to the court, including judges, to ensure matters move as quickly and smoothly as possible through Oregon’s court system.

Additionally, you will supervise, monitor, and coordinate calendars for five judges and one Hearings Referee in all case matters. Assign yearly court sessions and adjust daily rotating courtroom trial and hearing assignments for all judges and a hearings referee. You will also monitor the Court Language Access Services (CLAS) interpreter schedule and cases requiring transport of inmates for court appearances; monitor the jury schedule weekly; monitor staffing needs and adjust as needed.

Lastly, you will use established policies and procedures to perform your work and ensure statutory requirements are met. Most importantly, you will be part of our judicial system that ensures people’s cases are heard impartially and in a timely manner.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for REQUIRED Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter (REQUIRED)

Work History/Resume (REQUIRED)

OR

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

The application deadline is 11:59 p.m. on the date listed above.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have a bachelor’s degree in court administration, management, business or public administration, or a closely related field.

OR

Four (4) years of progressively responsible supervisory or staff-support experience. Qualifying OJD experience would be at the equivalent of Court Operations Associate or above.

Note: Four (4) years of recent experience supervising, directly or through lead workers, staff performing a wide variety of clerical or administrative support duties must include most, or all, of the following:

OR
Any combination of equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities needed for this position.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

Working Conditions

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans’ Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities for additional details, information, and resources.

Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. In this job profile, we offer candidates new to OJD the first step of the salary range. For more information on pay equity, .

Employee Benefits
to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please .

Questions and Support

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.