JOB DESCRIPTION
Title
Clerk - Office Support
Department
Assigned Campus
Reports To
Campus Principal
Compensation
CIS 303
Days
Revised : 09 / 20 / 2021
PRIMARY PURPOSE :
Provides clerical services, instructional support and assists with the daily operation of the campus.
MINIMUM QUALIFICATIONS
Education and Certification Requirements
- High school graduate or GED equivalent
- Candidate must have satisfactory outcome of fingerprinting background check
Special Knowledge and Skills
Proficiency in typing, word processing, and file maintenance skillsEffective organizational, communication, and interpersonal skillsAbility to follow written and oral instructionsBasic math skillsAbility to work well and in a positive manner with students, employees and the publicKnowledge of general office equipmentPleasant voice on telephone, personable attitude and appearance to publicAbility to remain calm in a stressful situation, and defuse confrontational situationsDemonstrates a mature, responsible attitude necessary for the positionAbility to operate a multi-line phone systemAbility to meet established deadlinesKnowledge of basic accounting principalsExperience :
Minimum one (1) year clerical, secretarial, and / or data entry experience in an office settingMAJOR RESPONSIBILITIES AND DUTIES :
The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)
Maintain confidentiality at all timesUtilizes district programs to verify, tabulate, and record student information.Assist the campus administration, teachers, and / or staff in the preparation and management of instructional, clerical and program supportReceives telephone communications and telephone referrals, routes to the appropriate staff, and maintains an accurate log of each.Assist campus administration with use and / or maintenance of office equipmentPerform noon duty during lunch and after schoolAssist with switchboard as neededRelieve other auxiliary staff when necessaryAnswer the telephone in a pleasant mannerDispense supplies to the staff, distribute mail, faxes, and items from parent to studentsSubstitute for classrooms that are lacking a teacher until relief arrivesAssist with the printing and distribution of reports, interim progress reports, report cards including but not limited to : Add / Drop, Attendance Check Sheets, Class Rosters, Special programs, UIL Eligibility, etc.Assist with registration and textbook distributionActs as chaperone, as necessary, for college and career field tripsAssist with the Coordinate TSI / SAT / ACT registration, NCAA eligibility registrationAssist the campus in providing transportation, parking permit information to students, staff and / or parentsSupervise students as requested by campus administrationMaintain an orderly office areaAttend required in-service training sessions as well as individual training as determined by the principalPerform other duties as assigned, based on department needsMust complete designated district technology proficiencies each yearRequires a basic knowledge of technology / computer skillsAbility to use personal computer to access district programs, emails, and other resourcesMaintain a consistent professional demeanor and appearance.Ensure compliance with the Texas Educator's Code of EthicsDaily attendance and punctuality at work are essential functions of the jobSupervisory Responsibilities :
Supervision and evaluation of District personnel is not a requirement of the position; however, the supervision of students is required.
Equipment Used :
Office equipment - personal computer, printer, calculator, multi-line telephone, software programs and peripherals, copier, fax, and other equipment applicable to position.Communication equipment - radio communication equipment, cellular telephoneMental Demands :
Ability to read, concentrate, communicate effectively (verbally and written), interpret, reason, understand verbal instructions, memorize, coordinate, compile, compute, analyze, differentiateWork with frequent interruptions and maintain emotional control under stressPhysical Demands :
Frequent : Sitting, standing, walking, climbing stairs and / or ramps, balancing, stooping, kneeling, crouching, crawling, pulling, pushing, reaching, repetitive hand motions, hearing, speaking clearly, visual acuity, distinguishing colors, driving, travelingOccasional : Lifting, light, under 15 poundsOccasional : Lifting, moderate, 15-44 poundsEnvironmental Factors :
Frequent exposure to temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination, vibrationOccasional exposure to biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.) work alone, work prolonged or irregular hoursWork outside, work around moving objects or vehicles, work on uneven surfacesWork alone, work prolonged or irregular hoursNondiscrimination Statement :
The Judson School District considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status.
