What are the responsibilities and job description for the Executive Assistant position at Juno Search Partners?
Our client, an exciting family office organization located in the Plymouth Meeting, PA area, is seeking an Executive Assistant to join their team! We are seeking a proactive, polished, and highly organized Executive Assistant to support senior leadership in a fast-paced, high-touch environment. This full-time, hybrid role offers a unique opportunity to work closely with decision-makers, manage complex schedules, and ensure day-to-day operations run smoothly.
Responsibilities
- Manage calendars for multiple individuals, including scheduling meetings and coordinating with internal and external stakeholders
- Plan and coordinate travel arrangements, including flights, hotels, and ground transportation
- Prepare and process expense reports in a timely and accurate manner
- Organize and maintain data and digital records; perform scanning and document management
- Draft and respond to emails professionally on behalf of executives
- Communicate effectively with external partners, including investment partners, vendors, accountants, bankers, and legal professionals
- Support traditional administrative tasks as needed, such as preparing documents and managing office needs
- Occasionally travel to our New York office for meetings and support
Qualifications
- Minimum 5 years of administrative experience supporting senior executives
- Prior experience in a family office or similarly discreet, high-touch environment is a plus
- Strong communication skills—clear, concise, and professional
- Positive, can-do attitude and ability to stay composed under pressure
- Exceptional organizational skills and attention to detail
- Comfortable managing multiple personalities and shifting priorities
- Ability to monitor and respond to emails outside of standard hours when needed
- Proficiency with common office software (e.g., Microsoft Office, Google Workspace); able to learn new tools quickly
Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It’s expected that all employees are aware of this policy and that they create an environment that’s sensitive and respectful to all individuals.
