Warehouse Operations Administrative Assistant_Mandarin fluency

Job Summary/Objective:

The Warehouse Administrative Assistant is responsible for managing the flow of information and documentation within the warehouse. This position supports warehouse management by coordinating shipments, maintaining records, and facilitating communication between various departments, vendors, and logistics teams. The role requires strong organizational skills, attention to detail, and proficiency with Microsoft office, software, and warehouse management systems.

Responsibilities/Duties:

• Oversee billing logs and labor hours report worked hours.
• Serve as the primary contact for customers, addressing inquiries, and providing timely and accurate information related to inventories, shipments, and product availability.
• Review and record every purchase to meet our monthly budget.
• Assist parties in tracking shipments and resolving any issues that may arise during the transit times and on arrival to Hub.
• Create purchase orders and follow up for payments with our purchasing department.
• Constant communication with temporary and security agencies regarding daily reports and any situation that needs attention.
• Other tasks can be added to your position’s daily responsibilities based on the company’s operational needs.
• Direct communication with vendors regarding any issues.
• Responsible to Daily attendance reports and informing supervisor of any issues.
• Investigating discrepancies to be able to identify and resolve customer-related issues, such as order discrepancies, shipment errors, or not meeting the standard of work.
• Direct report with site manager for any issues or daily production needs.
• Coordinator of the morning meeting presentation
• Coordinator of the Monthly Safety Meeting
• Generate regular reports on inventory levels and metrics.
• In charge of Monthly billing and adding new vendors
• Assist with production if needed.
• Assist with training new and current employees
• Responsible for monitoring warehouse staff, and other equipment and oversee the security, and administrative functions of the warehouse where they are employed.

Requirements (Skills/Abilities/Experience):

• English and Chinese
• At least 2 years’ experience in a related field
• Good verbal and written communication skills
• Microsoft office experience (excel-powerpoint-word)

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Full-time

Pay: From $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• E-C Warehouse management: 5 years (Required)

Language:

• Mandarin (Required)

Ability to Relocate:

• Hamilton, NJ 08650: Relocate before starting work (Required)

Work Location: In person

Salary : $23