Magistrate Secretary

OVERALL OBJECTIVE OF JOB: To maintain and coordinate all phases of the clerical/secretarial and bookkeeping duties of the Magistrate Office.

QUALIFICATIONS

A. EDUCATION/TRAINING
High school diploma or equivalent and some business/clerical training, including computers and bookkeeping training.

B. WORK EXPERIENCE
4-5 years working experience in a legal environment, or a related field.

ESSENTIAL FUNCTIONS OF JOB

1. Prepares a variety of legal forms and documents including criminal/civil complaints, warrants, subpoenas, bonds, commitments, notices, etc.
2. Files and dockets citations, complaints and all actions taken in each case.
3. Processes certified mailings of criminal/civil complaints, court orders, etc.; assists with daily incoming and outgoing mail.

4. Interviews and screens callers; answers routine telephone inquiries, or directs callers to appropriate individual; composes responses to routine correspondence.
5. Makes and cancels appointments and maintains monthly calendar.
6. Collects fines and costs due department and makes appropriate recording, posting and record keeping for same. Writes checks and makes bank deposits as required.
7. Performs daily bookkeeping, cash balances and prepares statistical and other reports as required.

8. Enters data in computer; types various forms, reports and correspondence.
9 Types from drafts as required.
10. Schedules summary trials, continuances and other hearings as necessary and closes cases when cleared.
11. Maintains up-to-date manuals for department use.
12. Orders office supplies for department as needed.
13. Interacts with the courts and County offices as necessary.
14. Directs visitors to courtroom or other County offices.

15. Prepares all weekly, monthly, annual financial reports required by the Pennsylvania Department of Revenue and the Administrative Office of the Pennsylvania Courts.

OTHER DUTIES OF JOB
1. Attends meetings, seminars, hearings, in-services as required.
2. Performs other job related duties as required.

SUPERVISION RECEIVED
Receives occasional instruction and little supervision from District Justices regarding daily work duties.

SUPERVISION GIVEN
None

WORKING CONDITIONS
1. Works indoors in adequate workspace, lighting and temperatures, but with fluctuations in ventilation.
2. Works with average indoor exposure to noise and stress, but subject to frequent disruptions.
3. Normal indoor exposure to dust/dirt.
4. Periodically encounters irate/angry customer or experiences disruptive behaviors, with no security precautions available.

PHYSICAL AND MENTAL CONDITIONS
1. Must possess ability to record, convey and present information, explain procedures and follow instructions.
2. Must be able to sit, stand and walk intermittently throughout the work day, with occasional stooping, bending, twisting, reaching, pushing and pulling necessary to carry out work duties.
3. Dexterity requirements range from simple to coordinated movements of fingers/hands; feet/legs; torso necessary to carry out duties of job.
4. Sedentary work, with occasional lifting/carrying of objects/files with weights of ten to twenty pounds.
5. Must be able to pay close attention to details and concentrate on work.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
1. Must be able to speak and understand the English language in an understandable manner in order to carry out essential work duties.
2. Must possess effective communication and interpersonal skills.
3. Must possess ability to function independently, have flexibility and the ability to work effectively with clients, co-workers and others.
4. Must possess ability to maintain confidentiality and diligence in regard to client and county information and records.
5. Must possess the technical knowledge of operating personal computers.
6. Must possess some knowledge of legal terminology and the operation and procedures of the civil and criminal court system.
7. Must possess ability to type from drafts accurately with reasonable speed.
8. Must possess ability to prepare and maintain files and reports.
9. Must possess knowledge and ability to perform general office practices and procedures, including basic math skills, and general bookkeeping, and scheduling of appointments.
10. Must possess excellent organizational skills and ability to handle a variety of duties accurately and efficiently.
11. Must possess knowledge and ability to docket and file legal actions appropriately.

Job Type: Full-time

Pay: $14.73 per hour

Expected hours: 37.5 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $15