CONTRACT MANAGER

Annual Salary Raises

Bonuses

Medical and Dental Insurance

Life Insurance

Short- and Long-Term Disability, and Long-Term Care Insurance

Flexible Spending Account

401K Plan

Stock Bonus Plan

RTD EcoPass (Boulder and Denver Locations)

Annual Salary Raises

Bonuses

Medical and Dental Insurance

Parental Leave

Life Insurance

Short- and Long-Term Disability, and Long-Term Care Insurance

Flexible Spending Account

401K Plan

Stock Bonus Plan

RTD EcoPass (Boulder and Denver Locations)

JVA, Inc. is seeking a Contract Manager for our Boulder office. The Contract Manager works as a liaison between Project Managers and the Billing Department and plays a crucial role in promoting smooth communication, compliance, and financial accuracy throughout the lifecycle of projects. This role involves managing contractual terms, overseeing project progress, and aligning the contractual obligations and billing processes.

The candidate must be a professional, efficient, and organized team player with excellent communication skills, both in-person and virtually. Candidate must possess strong accounting knowledge and skills and be able to prioritize, manage time and workload, and balance fast-paced day-to-day requests. The ideal candidate for this job is self-motivated, resourceful, organized, and detail oriented. Having the ability to reevaluate priorities and pivot to meet deadlines, while producing high quality results, is essential. Individuals from historically marginalized communities are encouraged to apply.

EXAMPLE RESPONSIBILITIES AND ACTIVITIES

• Work with legal teams to identify any gaps or risks in contract clauses.
• Verify the project and billing teams adhere to the agreed terms and conditions of the contract, including payment schedules and deliverables.
• Collaborate with project managers to verify that key project milestones are completed according to the contract’s terms, especially those related to billing triggers such as completion of tasks or deliverables.
• Request that changes to project scope are documented properly and reflected in contract, with appropriate adjustments to billing and timelines.
• Assist the billing team by receiving accurate and timely information regarding completed deliverables, milestones, and changes that affect the billing process.
• Assist the billing department in generating invoices based on the contract terms and aligning the billing cycle with project progress.
• Facilitate communication between the project manager, who is focused on execution, and the billing department, which is focused on revenue collection. Verify that both teams are aligned on timelines, deliverables, and invoicing.
• Verify that any amendments to the contract are documented, updated in relevant systems, and communicated clearly to both project manager and the billing department
• Assist with preparing reports for internal audits, verifying the company is in compliance with all contractual and financial terms, including payment schedules and any terms that affect financial projections.
• Help verify that billing aligns with the work completed, maintaining healthy cash flow by verifying that the billing department is notified when payments are due or when certain work phases are completed.
• Flag potential risks related to billing such as delays in milestones or issues with client payments and address them in collaboration with the project manager and the billing department.

REQUIRED QUALIFICATIONS

• Project Management Skills: Ability to track project timelines, deliverables, and dependencies to facilitate the successful execution of contracts.
• Financial Acumen: Understanding of financial processes, invoices, and cash flow management to ensure alignment with contract
• Effective Written and Verbal Communication: Accurately and efficiently exchange information in a timely matter with co-workers, clients, and consultants via phone, text, email, and chat, while actively listening to ensure high quality end-results and resolve conflicts
• Attention to Detail: Ensuring contract terms are accurately reflected in both project execution and billing processes.
• Prioritize and Pivot Effectively: Produce high quality deliverables while balancing work on a variety of projects and priorities to support multiple project teams and deadlines.
• Initiative: Proactively take action to reduce and troubleshoot billing problems, offer constructive solutions to billing inquiries, seek ways to improve internal system efficiencies and automate processes.
• Collaboration and Problem Solving: Actively work with others to find creative solutions and ensure efficient monthly billing process.

PREFERRED QUALIFICATIONS

• Familiarity with Contract Law Knowledge: Understanding of contract terms to identify risks and liabilities
• Knowledge accounting software: Utilize knowledge of accounting software and the lifecycle and workflow of invoices to support the monthly billing process. Familiarity with Deltek Vantagepoint is a plus.

REQUIRED CREDENTIALS

• Degree and Credential Requirements: We value candidates who can demonstrate capability and articulate how prior experiences will help them contribute.