What are the responsibilities and job description for the Project Coordinator position at JW Affinity IT?
Overview
We are looking for a Project Coordinator to join our team.
Position Overview:
This position is for an experienced Project Coordinator who will support the PMO processes with a complete understanding of current procedures, identify improvements, document those processes, and connect project managers, managers, and senior leadership. The project coordinator will use Microsoft tools to assist in organizing the work and documentation that supports the PMO organization. The project coordinator will be responsible for the knowledge transfer of PMO processes to new and existing project managers, managers, supervisors, etc. An effective Project Coordinator must be able to fulfill various duties and responsibilities.
Key Responsibilities:
- Work closely with PMs, managers, supervisors on forms to be submitted into the PMO process for intake, change requests, waivers, charters, project closure, etc.
- Ensure that the team is on track with timelines, deadlines.
- Participate in project improvements meetings (if necessary)
- Fundamental knowledge of PMO processes i.e., Waterfall, Agile, etc.
- Supervise current projects and coordinate all closure activities that require leadership approval.
- Organize, attend, and participate in stakeholder meetings.
- Document and follow up on important actions and decisions from meetings.
- Prepare necessary presentation materials for meetings.
- Provide administrative support as needed.
- Undertake project tasks as required.
- Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project.
- Assist with on-boarding of new Project Managers.
- Assess project risks and issues and provide solutions where applicable • Facilitate meetings where appropriate and distribute minutes to all project team members • Create a project management calendar for fulfilling PMO goals and objectives.
- Work closely with PMO leadership on portfolio updates and portfolio presentations • Manage small projects.
- Ability to manage project closure tasks.
- Ability to create and manage a project schedule.
- Proficient in MS Project, SharePoint, TEAMS and PowerPoint
Qualifications:
- Clear understanding of the key concepts related to Project Management and the implementation of the System Development Lifecycle (SDLC)
- Proficient with technology and basic software programs.
- Familiarity with document management concepts and practice
- Ability to execute an action plan.
- Ability to perform work accurately and completely, and in a timely manner.
- Ability to communicate both written and oral with strong interpersonal skills and a professional demeanor.
Preferred Experience:
- Bachelor’s degree in business or related field of study
- 2 years of experience as a Project Coordinator.
- Exceptional verbal, written, and presentation skills •
- Ability to work effectively both independently and as part of a team •
- Ability to work on tight deadlines.
- Experience supporting highly technical teams.
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, with matching)
- Life Insurance Plan
- PTO
- Short Term & Long-Term Disability
- Internet & Phone Allowance (for applicable roles)
- Wellness Resources (EAP)
- Pet Insurance
- Work-Life balance
- Flexible Hours
- Full-Time Permanent Positions
JW is a full-service IT Solution Provider assisting schools and private organizations with strategic and innovative IT-related projects. We take the time to learn about our clients to develop, implement, and monitor the projects to which we are contracted. JW is a certified small, woman, minority-owned business through the National Minority Supplier Development Council.
