What are the responsibilities and job description for the Accounting Clerk position at JW House?
Title : Part-Time Accounting Clerk
Reports to : Executive Director
Status : Part-Time, Non-Exempt, 12-18 hrs / week
Hours : On-site, Monday – Friday with very occasional weekends required
Position Overview :
The Accounting Clerk at JW House is responsible for providing vital support in maintaining accurate financial records and assisting with day-to-day accounting operations. This position plays a crucial role in ensuring compliance with accounting standards, while supporting the Executive Director in the preparation of financial statements and reports.
Key Responsibilities :
Financial Recordkeeping & Reporting :
- Ensure all financial transactions are accurately recorded in QuickBooks Online, adhering to proper coding and documentation standards.
- Assist the Executive Director with the preparation of weekly / monthly reports, ensuring they reflect accurate data.
- Support the tracking of income / donations and expenses, highlighting any discrepancies or areas that need attention.
- Work closely with the Director of Development to track grant funding, ensuring proper documentation, reporting, and compliance with grant restrictions.
- Reconcile financial records, collect and organize receipts, and maintain proper documentation in accordance with audit and financial best practices.
- Process incoming vendor invoices, verifying the accuracy of amounts and ensuring that invoices are authorized before processing payments.
- Prepare and issue payments for vendors, ensuring timely disbursements to avoid delays.
- Collaborate with the Office Administrator to ensure consistency between financial and donor records.
- Provide general administrative support to the Organization, such as filing, organizing, and managing financial documents and records.
- Help maintain an efficient and secure financial filing system, both electronically and physically, to ensure that records are easily accessible.
- Assist with other finance-related tasks as needed, such as performing clerical duties related to financial operations.
- Accurately code expenditures and monitor expenses to align with budget allocations, flagging any inconsistencies or concerns.
- Identify opportunities to streamline financial procedures, improve reporting accuracy, and enhance documentation practices.
- Proven experience as an Accounting Clerk, Bookkeeper or in a similar role.
- Experience with non-profit accounting.
- Familiarity with generally accepted accounting principles (GAAP).
- Proficiency in QuickBooks Online and Microsoft Office Suite (Excel, Word, etc.).
- Strong attention to detail, accuracy, and organizational skills.
- Excellent time management and ability to prioritize tasks effectively.
- Commitment to the mission and values of JW House.
Accounts Payable & Donations :
Administrative Support & Financial Compliance :
Qualifications :
Ability to collaborate effectively with others.
Salary Range :
22.00 – $26.00 per hour, based on experience and qualifications.
This is a non-benefited position
About JW House :
JW House is dedicated to providing a safe, welcoming environment for families facing medical challenges. By supporting our mission, you’ll be part of a team that helps provide essential services to families during difficult times. We look forward to hearing from candidates who share our commitment to compassion and service.
Salary : $22 - $25