What are the responsibilities and job description for the Executive Assistant position at JW Michaels & Co.?
Our client, a leading investment management firm is seeking a high-performing Executive Assistant to provide dedicated support to senior leaders across the Finance, Legal, and Compliance functions. This role requires a proactive, detail-oriented individual with strong judgment, professionalism, and the ability to thrive in a fast-paced, high-integrity environment. The firm functions on a hybrid schedule with 4 days on-site/1 day remote and the office is located in Midtown Manhattan.
The ideal candidate has 5 years of full-time executive assistant experience; prior support of senior executives in financial services or a corporate legal/compliance function.
Key Responsibilities:
- Provide seamless calendar management for senior executives, including the CFO and General Counsel, with strong attention to detail and time sensitivity.
- Track and manage key monthly, quarterly, and annual internal deadlines for the Finance and Legal & Compliance teams.
- Organize and manage compliance trainings and firmwide sessions.
- Prepare meeting agendas, manage documentation, and take accurate notes where required.
- Manage expense reports and reconciliations through Concur, including overseeing the administrative team’s monthly submissions.
- Serve as a central point of contact for incoming calls and meeting coordination across the teams.
- Arrange light domestic travel and logistics as needed.
- Handle day-to-day team support needs with efficiency and discretion; collaborate closely with other administrative professionals to ensure consistency and excellence in support services.
