Accounts Payable Specialist, Terra West Management Services

Description

Company Culture & Core Values:

Terra West Management Services’ primary goal is to provide excellent service to both internal and external clients by living through our Core Values. Our culture and business thrives when each team member works positively, cooperatively and respectfully with every person we come in contact with. In addition to performing the essential functions of the position, our ideal candidate would contribute to the cultural health and overall success of the company by identifying with and promoting our Core Values.

Essential Functions:

• Process vendor invoices and check requests for payment. This includes reviewing, scanning, coding, entering, and ensuring appropriate supporting documentation. 
• Responsible for the processing, tracking and mailing of checks
• Produce weekly planned payment reports for invoice approvals.
• Monitor accounts and contract billings to ensure payments are current.
• Correspond with vendors, board members and managers and respond to inquiries.
• Research and resolve billing discrepancies, missing invoices, outstanding checks, and general inquiries as required.  
• Setup and transfer service for utility accounts.
• Setup and maintain automatic and recurring payments.
• Maintain unpaid invoice filing.
• Process vendor address change requests for new and existing associations
• Obtain and track W-9 forms and process annual 1099 forms.
• Setup and maintain vendor contact information in C3.
• Other duties may be assigned.

Core Competencies:

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential duties and responsibilities of this position: 

• Attention to detail and accuracy
• Strong interpersonal skills
• Excellent communications skills both written and verbal
• Organizational and problem-solving skills 
• Organizing and prioritizing
• Confidentiality and judgment
• Problem-solving skills
• Proficient in time management

Requirements

Minimum Qualifications:

• Minimum one year accounting experience in a high volume environment
• Knowledge of accounts payable
• Intermediate knowledge of Word and Excel
• Customer service experience
• Proficient in data entry 

Preferred Qualifications:

• C3 Accounting Software

ADA Requirements:

• See and read small print, both on paper and on a computer screen, quickly and accurately.
• Sit for extended periods of time while working at a computer.
• Hear and speak clearly on the telephone and in person.

Work Posture Requirements:

• Sitting: Constantly
• Standing: Frequently
• Walking: Frequently
• Driving: N/A
• Bending (from waist): Frequently
• Crouching (squat): Rarely
• Kneeling: Occasionally
• Crawling: N/A
• Climbing (stairs): N/A
• Climbing (ladder): N/A
• Twisting: N/A
• Reaching: Rarely
• Wrist Motion: Occasionally

Carrying Requirements:

• Items Carried: Files/Board books
• Distance: 50 steps
• Times Per Day: 5
• Maximum Weight: 5 pounds

Moving/Lifting Requirements:

• Items Moved/Lifted: Paper files
• Times Per Day: 5
• Maximum Weight: 3 pounds

Moving/Lifting Levels/Heights:

• Floor: Occasionally
• Knee: Rarely
• Waist: Occasionally
• Chest: Occasionally
• Overhead: Occasionally

Push/Pull Requirements:

• Item Name: Furniture Frequency: Frequently

Environmental Conditions:

• Inside/Outside: No
• Hot/Cold Temperatures: No
• Wet: No
• Noise: No
• Power Equipment: No
• Traffic Hazards: No
• Chemical Hazards: No
• Heights: No
• Dust: No
• Close Quarters: No
• Fumes/Odors: No

EEO/Drug Free Workplace