Office Services Staff / Receptionist

The Office Services Assistant performs a variety of office tasks in the Reno office, to include office receptionist duties, accounting and records support and assistance, office equipment support and assistance, maintaining office supplies, performing runner duties, distributing mail, and contributing to the overall effectiveness and efficiency of the office. This is a full-time hourly position.

Essential Job Functions:

• Greets visitors, answers the phone, and takes messages
• Maintains the reception area
• Performs clerical duties to include typing, filing, and completing simple forms
• Prepares letters, memos, and reports as directed
• Organizes records and files
• Manages inventory of office supplies
• Makes copies, scans, and shreds documents
• Safeguards the petty cash fund and processes cash transactions
• Performs runner functions
• Loads and unloads deliveries
• Completes other miscellaneous deliveries, errands, and office support tasks
• Processes incoming and outgoing mail as directed
• Distributes mail and packages to staff
• Provides office equipment support (copy machines, audio/visual, etc.)
• Adds, moves, and changes desktop computers and phone equipment
• Sets up Zoom meetings on conference room TVs.
• Restocks refrigerators, conference room and kitchen
• Keeps kitchens and break areas clean and organized. Performs housekeeping tasks as needed or directed.
• Prepares and maintains conference rooms for meetings, meals, depositions, and other activities as directed
• Picks up take-out orders for firm sponsored meals and events
• Arrange for facilities maintenance support as needed
• Works independently to complete routine functions and prepare routine correspondence, reports, and forms
• Organizes workload to comply with deadlines and priorities
• Performs other duties as assigned

Minimum Qualifications

• High school diploma AND six months of recent and relevant experience.
• Possess and maintain a valid Nevada Class C Driver License. After receiving a job offer, the successful candidate will be required to obtain a 10-year Driver History Printout as a condition of employment.
• Possess and maintain auto insurance on personal vehicle.
• Must use personal vehicle to perform all runner and errand functions described above.
• Must possess and maintain a personal smart phone with navigation or map applications.
• Proficient in Microsoft Office Suite.

Abilities

• Excellent time management skills with a proven ability to meet deadlines.
• Excellent interpersonal and customer service skills.
• Ability to communicate clearly and concisely, both orally and in writing.
• Strong analytical and critical thinking skills.
• Ability to function well in a high-paced and potentially stressful environment.
• Ability to gather and analyze facts and to offer solutions to problems.
• Ability to work effectively whether working independently or in a team environment while maintaining a cooperative working relationship with others.

Work Environment and Physical Demands

Job tasks may be performed in close physical proximity to other people. Work is typically performed in an office environment while sitting at a computer screen for extended periods. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts when working with office machines. The employee is frequently required to stand, walk, sit, and reach with hands and arms when working with files, mail, package delivery, computers, or office machines. This position requires working indoors in environmentally controlled conditions, exposure to sounds and noise levels that may be distracting or uncomfortable. Ability to occasionally lift and /or move more than 75 pounds; frequently lift and/or move up to 40 pounds; continually lift and/or move up to 10 pounds

Requires repetitive movement, sitting, face-to-face discussions with individuals or teams, use of electronic mail, telephone conversations, contact with others (face-to-face, by telephone, or otherwise). Requires repeating the same physical activities or mental activities over and over, requires being exact or highly accurate, requires meeting strict deadlines. Requires work with others in a group or team.