Purchasing Clerk Ingredients

JOB PURPOSE AND SUMMARY

This job requires the Purchasing Clerk to perform the following tasks:

• Order Ingredient materials to meet schedule demands
• Maintain up to date PO information in ERP system
• Maintain min/max levels and safety stocks
• Analyze safety stocks to adjust if necessary
• Maintain critical item list 3 weeks out
• Send shelf-life extensions when required
• Run MRP report and adjust/place POs
• Set up inbound shipments for ingredients when needed
• Gather information, including counting suspect ingredient quantities, for scheduling to make sure all materials are in house and communicate discrepancies to warehouse team and Manager
• Monitor pricing with suppliers to ensure PO prices are correct
• Perform consumable report monthly
• Monitor Tomato stocks monthly
• Monitor shelf life of raw materials
• And any other duties as assigned by Supervisor
• Participate in physical inventories twice a year
• Support the review, understanding and compliance of all programs, policies and procedures contained in the Food Safety and Quality Management System.

DUTIES AND RESPONSIBILITIES

                 % OF

ITEM           TIME   JOB FUNCTIONS

1. 40%    Order raw materials to meet schedule demands and monitor POs
2. 30%    Run MRP report ant review
3. 10%     counting suspected discrepancies
4. 15% work with scheduler to ensure all materials are in house to support production scheduled
5. 5% arrange and monitor freight for inbound material                               100%

POSITION DIMENSIONS AND QUALIFICATIONS 

Internal Contacts:

             Purchasing Manager, Operations Personnel, and Inventory Personnel 

External Contacts:

            Vendors

Education Level and Focus:

            High School diploma or equivalent; Willingness to continue education through approved courses or classes that will enhance personal and professional growth 

Years and Type of Related Experience Required:

            Some previous work-related skill, knowledge, or experience may be helpful in this occupation. Exposure to manufacturing environment.

SKILLS AND ABILITIES 

Uphold Kagome's Values:

Employee works well with others as a team and treats others with respect. Conducts self in a professional manner and exhibits the highest level of integrity. Maintains a positive attitude through good working relationships with our customers, visitors, and co-workers that emphasizes our commitment to good customer service. 

Attendance:

Reliability and acceptable attendance is required. It is critical to be punctual and arrive on time for work and to meetings (if applicable).    

Productivity:

Must consistently fulfill job responsibilities, knowing how to prioritize tasks and manage time effectively. 

Employee Retention:

            Build a culture employees and/or co-workers want to be a part of. Be helpful to others and work as a team toward company goals. Participate in an exceptional onboarding experience for new hires and ensure they have the necessary tools to succeed in their roles by welcoming and assisting them 

Interpersonal and Communication:

             Effectively able to communicate with management, co-workers and external contacts, good telephone skills. Must be able to communicate effectively with co-workers and management team. 

Technical and Analytical:

            Typing, PC and assorted software programs such as Excel and word processing, 10 key, operate general office equipment (e.g. copier, fax machine, typewriter). Ability to gather, analyze and identify problems 

Administrative and Operations:

            Must adhere to departmental procedures; must also follow all safety guidelines, organize job responsibilities to complete work on a timely basis. 

Physical Demands:

            Ability to sit and work in front of computer terminal for long periods (may sit for approx. 7 hours with 2-hour intervals being in a stationary sitting position).  May lift up to 25 lbs.

Work Environment

            Office environment with low to moderate noise levels with air conditioning and heat.  May be required to go in warehouse area with high noise levels, wet floors, forklift and pedestrian traffic, extreme hot/cold climate.  Safety Sensitive position.

Special Requirements:

            Willing to work overtime, holidays, and weekends as requested.