Contracts Administrator

KAIROS, Inc is searching for an energetic, experienced, and highly motivated Contracts Administrator, to join our team. This position will be a hybrid position requiring 2 or more days on site per week at our headquarters in California, MD.

Established in July 2013, KAIROS, Inc. is a growing Woman Owned Small Business (WOSB) providing full life cycle Cybersecurity, Program Management, Engineering, Logistics, Additive Manufacturing, and Training and Education services focused on optimizing customers’ program performance and mission through proven methodologies and ethical practices. Our headquarters is in California, MD near Naval Air Station Patuxent River. We offer competitive salaries and benefits with outstanding growth potential.

This position will work under the direction of the Director of Pricing and Contracts to independently perform a range of duties within the Contracts department. The candidate will act as the primary interface with customers for contractual issues which includes monitoring contract and associate programs to ensure contractual obligations are communicated and understood. The candidate is expected to have in depth working knowledge of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARs).

Primary Duties:

• Work with Program Managers to ensure compliance with contractual requirements, including Contracts Data Reports (CDRs), Government Property Reports, and other deliverables.
• Conduct proposal preparation, contract negotiation, contract administration, and customer contact activities for proper contract acquisition and fulfillment per KAIROS policies, legal requirements, and customer specifications.
• Assist the Director of Pricing and Contracts with preparing cost proposals and narratives for projects
• Prepare costs and pricing analysis reports in accordance with the FAR/DFARs, DCAA pricing manuals, or other applicable policies.
• Research to identify potential sources and contract vehicles for company. Potential sources should include socio-economic program participants (i.e., small business, small and disadvantaged businesses, HUB Zone businesses). Potential vehicles should include Government Services Administration (GSA), Schedule vendors, Government-wide Agency Contracts (GWAC), and other agency contracts.
• Develop solutions to routine and complex contractual matters to ensure company compliance with contract requirements on assigned programs.
• Review contracts terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification, and all other potential risk areas and recommend risk mitigation strategies.
• Prepare and manage written communications with internal and external customers for assigned contractual matters.
• Ensure timely delivery of all contractual deliverables and submitting invoices, proposals, and data calls.
• Ensure contract requirements are fulfilled, manage contract changes, and maintain historical information.
  
  

Skills and Qualifications:

• Must have capable and effective proposal development skills
• Excellent negotiation skills
• Strong customer relations, analytics, and documentation skills
• Excellent relationship management skills and experience working with internal stakeholders, customers, and partners.
• Strong analytical and research analysis skills
• Self-starter, highly motivated, strong work ethic with a commitment to quality
• Microsoft office suite proficiency, i.e., Word, Excel, PowerPoint
• Ability to work within a challenging, fast-paced, team-oriented environment
• Ability to work independently
• Ability to multi-task and meet competing, deliverable deadlines
• Detail oriented
• Excellent interpersonal and customer service skills
• Excellent verbal and written communication skills to provide clear status and/or communicate issues
• Ability to adapt to evolving technology
  
  

Education and Experience:

• Bachelor’s degree in business, finance, or related discipline
• At least five (5) years or more years of related experience working with DoD contracts.
• In lieu of degree an associate’s degree and four (4) years additional experience; or six (6) years additional experience
• Experience in contracts from pre-RFP to closeout, including CDRL/financial preparation, contract modifications and financial analysis is required.
• Direct experience with administering and pricing complex contracts.
• Experience with Federal Government contract administration experience involving all contract types (Fixed Price, Cost Plus Fixed Fee, T&M, IDIQ Task/Delivery Order) from contract award to closeout.
• Experience in contract negotiation, administration, teaming agreements, consulting agreements, and other corporate legal documents such as non-disclosure agreements.
• Extensive experience with FAR/DFAR regulations
• Experience using Deltek Costpoint required. (Time/Expense, Projects, Reporting and Invoicing)
• Experience with cost proposal preparation and DCAA audits.
• Proficient in tracking and managing contract/task order financials, budgets, and estimates to complete (ETC’s).
  
  

Clearance:

This position is subject to a government security investigation and must meet eligibility requirements for access to classified information. In order to complete the requirements for government security clearance investigation you must be a U.S. Citizen and be able to complete the full background investigation. This position requires an Active Secret Security Clearance.

Compensation:

While skills, education, and experience are key factors, they are not the sole determinants of salary. Other determining factors include but are not limited to location, contract budgets and requirements, and government labor category guidelines. The estimated salary range for this position is $85,000 to $105,000. KAIROS also provides a comprehensive benefits package as additional employee compensation.

KAIROS, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, ancestry, sex, national origin, disability status, genetics, protected veteran status, military status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

KAIROS offers our employees a comprehensive benefits package consisting of:

• Medical Coverage
• Employer Paid Dental, Vision, Basic Life/AD&D, Short-Term/Long-Term Insurance
• Health Savings Account with Contribution by Employer
• 401K Plan with Employer Matching
• Annual Discretionary Bonuses
• Paid Time Off
• Eleven (11) Paid Holidays
• Certification reimbursement program
• Tuition Reimbursement Program
• Paid Parental Leave
• Employee Assistance Program (EAP)
• Rewards and recognition programs
• Community outreach events through our KAIROS Kares group
  
  

To learn more about our organization be sure to check out our website, https://www.kairosinc.net/

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