Assistant Program Manager-RTH

Education and Experience

Bachelor’s degree or three years related experience. A minimum of one-year supervisory experience, three years preferred. Ability to manage system of care for multiple service delivery mechanism. Three years’ experience in psychiatric or group care settings with youth and families and demonstrated supervisory abilities. MHACBO QMHA Certification preferred.

• Provide proof of current, valid Oregon Driver’s License (or if out-of-state will obtain Oregon license within 30 days), comprehensive automobile insurance (if applicable) and a safe driving record (minimum of 3 yrs.) to use company or personal vehicle for required duties.
• Successfully pass a Criminal Background Check and Medicaid Fraud Check.
• Obtain and maintain current Crisis Prevention Intervention (CPI) Certification and demonstrate proficiency in CPI Certification procedures.
• Obtain and maintain current First Aid and Cardiopulmonary Resuscitation (CPR) certification and Food Handlers Card.

Essential Duties, Responsibilities and Core Competencies

• Assist the Program Manager with providing leadership and direction to the program and its employees.
• Demonstrate a high level of respect, professionalism and professional boundaries for other staff, youth and visitors at all times.
• Demonstrate ability to establish positive relationships while maintaining professional boundaries with youth, families, co-workers, and community partners.
• Demonstrate and communicate knowledge of agency policies, guidelines, and procedures.
• Demonstrate knowledge and experience applying principles of mental health as it pertains to the development of group and individual activities as well as the acquisition of vocational skills to meet treatment goals.
• Consistently model, coach, and train staff in implementing the Restorative Approach, Therapeutic Crisis Intervention, trauma informed interventions, and other direct care responsibilities to ensure a safe and therapeutic environment for all youth.
• Provide direct one-to-one administrative/clinical supervision to the program Skills Coaches and Supervisors.
• Demonstrate a high level of competence and problem-solving skills in risk management, therapeutic interventions, and decision-making regarding impact on youth, staff, and other departments.
• Assist residents in performing activities, including activities of daily living according to each individual resident’s treatment plan.
• Participate and facilitate therapeutic activity groups according to established schedule.
• Maintain all certifications and licenses as required to perform the duties of the position.
• Provide overall leadership and direction to the therapeutic milieu.
• Maintain an active, visible, regular, and reliable presence in the milieu.
• Respond to youth crisis and implement therapeutic crisis intervention as needed to maintain a safe environment.
• Assist with tracking incident reports and ensure reportable incidents are reviewed and processed as required.
• Fulfill obligations for assigned schedule and on call responsibilities.
• Develop and maintain the staff schedule, including approving staff time sheets and ensuring proper coverage ratios.
• Develop and oversee implementation of the daily, weekly, and monthly schedules for residents.
• Meet billing and timely service document requirements.
• Maintain supervisory logs.
• Addresses issue(s) of concern with supervisees immediately or at the next supervision session; documents having addressed the issue (s) and action or follow up; follows up on supervision action items and documents outcome.
• Conduct annual administrative performance appraisals for direct supervisees
• In programs with more than one Assistant Program manager, may provide coverage in other Assistant Program Manager’s absence.
• Request, distribute and monitor funds for program activities and supplies.
• Coordinate event and activities planning.
• Assist in the development and maintenance of program policies and procedures.
• Attend weekly staff meetings
• Ensure ongoing health and safety procedures are followed, attend to safety and physical plant issues as they arise, and comply with all federal, state and agency health and safety reporting requirements.

In the absence of, or at the direction of the Program Manager, the Assistant Program Manager may also have the following responsibilities

• Develop and maintain program structures and guidelines.
• Oversee coordination of on-campus and off-campus visits and appointments.
• Complete ancillary tasks and responsibilities related to program operation
• Grant emergency leave time, planned vacation time, etc., ensuring adequate respite and relief coverage.
• Guide, assist and direct program staff in developing and completing QI projects and monitors.
• Develop and track staff schedules and ensure accurate timekeeping and timely completion of timesheets.
• Track staff absences and ensure timely supervision, when necessary, in accordance with agency personnel policies

In order to be considered for a position with Kairos, applicants must meet and agree to the following requirements:

• Meet all Education and/or Experience Requirements listed for the specific position.
• Provide references upon request.
• Request official transcripts upon offer of employment.
• Provide proof of current, valid Oregon Driver’s License (or if out-of-state will obtain Oregon license within 30 days), comprehensive automobile insurance (if applicable) and a safe driving record (minimum of 3 yrs.) to use company or personal vehicle for required duties.
• Successfully pass a Criminal Background Check and Medicaid Fraud Check.
• Obtain and maintain current CPI Verbal De-Escalation Certification during employment.
• Obtain and maintain current First Aid and Cardiopulmonary Resuscitation (CPR) certification during employment.
• Obtain a Food Handler's Card once employed.

What it means to become a member of the Kairos Team:

Who We Are

Since 1977, we have sought to focus on each instant as providing an opportunity for a therapeutic intervention, a teachable moment. We collaborate with young people, families, and communities across Oregon to provide intensive mental health services and instill hope. We understand and value mental and emotional wellness, and aim to provide opportunities for understanding, healing, and growth in safe and stable environments where every client can achieve excellence.

Mission

"We collaborate with young people, families, and communities to provide intensive mental health services and supports, promote mental wellness, and instill hope."

Vision

A region of communities that understands and values mental and emotional wellness, in which all youth and their families have appropriate support and care.

Values

We value:

Dignity, respect, and appreciation for those we serve and each other
Opportunity for understanding, healing, and growth
Safe and stable environments
Individual voice and diversity
Excellence and achievement
Identifying options when none seem available
Innovation
Lifelong learning
Resilience and recovery

Benefits

Benefits paid by Agency for all full time Kairos Employees (.75 FTE to 1.0 FTE):
Medical Insurance - base plan employee premium paid in full
with $3500.00 HSA deductible buy down by Agency
Basic Life and AD&D Insurance
Short-Term Disability Insurance
Long-Term Disability Insurance
Employee Assistance Program
Additional Voluntary Benefits available for all full time Kairos Employees (.75 FTE to 1.0 FTE):
Dental Insurance
Vision Insurance
Critical Illness and Accident Insurance
Life Insurance
Flexible Spending Account (FSA)
Dependent Care Flexable Spending Account (DCFSA)
Retirement Benefits available to all Kairos Employees:
401K Contributions
3% Employer Matching after 1 year and/or 1000hrs of service
3% Employer Contribution after 1 year and/or 1000hrs of service
Paid Time Off available to all full time Kairos Employees (.75 FTE to 1.0 FTE)

Holiday Paid Time - available to all full time Kairos Employees (.75 FTE to 1.0 FTE) based on scheduling

6 standard holidays (after 90 days of employment)

4 floating holidays (after 90 days of employment)

Paid Oregon Sick Time Off available to all Kairos Employees