What are the responsibilities and job description for the Practice Manager / Clinic Manager position at Kaleidoscope ABA Therapy Services?
Job Description
Job Description
Location : East Brunswick, NJ 08816
Date Posted : 1 / 9 / 2025
Category : Center Based
Education : Bachelors Degree
Title : Center Proactice Manager
Location : East Brunswick, NJ
Join an established - and growing - organization as Kaleidoscope ABA looks for its newest addition to the team- as a Center Manager. The Program Manager position is an integral part in Kaleidoscope ABA's mission to deliver services to children with autism.
Summary :
The Center Manager will be involved in many facets of the center operations including day-to-day staff and services management, recruitment, scheduling, customer service, reporting and general administrative tasks in support of the Center's operations. Additionally, they maintain accurate records related to the staffing and delivery of service for each case as well as assist in the creation, maintenance, and management of a master schedule, adequately staffing clinical cases according to the budgeted hours per client as authorized by the client's insurer. The Program Manager will support HR, Operations, and the Clinical department as well their respective functions, acting as a reliable source of information to staff, clients, peers, and management. They will be the liaison between the administrative and clinical staff and act as the primary point of contact regarding case assignment and staff availability. Additional duties may be assigned based on the needs of the company.
Benefits & Advantages :
Medical, Dental, and Vision Insurance through United Healthcare.
Paid Time-Off, to include Vacation, Sick, and 8 Paid Holidays.
Long-Term Disability and Life Insurance.
401k with a 6% match and a two-year vesting schedule.
Weekly Pay each Thursday.
Job Qualifications :
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily, be able to react to change productively, and handle other essential tasks as assigned.
The individual must possess professional knowledge and experience regarding business operations, business growth and development, staff scheduling, personnel management, customer acquisition and other skills pertinent to operations.
Display a high standard of ethical conduct and respect confidentiality principles.
Exhibit honesty and integrity.
Work and communicate with internal and external clients to meet their needs in a polite, courteous, and cooperative manner.
Education :
Bachelor's Degree or equivalent work experience.
Bachelor's degree in Marketing, Business Administration, or Healthcare Management, preferred.
Experience :
5 years of management in a professional environment, preferably in medical, behavioral health, PT, OT office (or similar) operation.
experience building and retaining customers.
5 to 7 years experience managing and developing staff preferred.
Prior Practice Managers are encouraged to apply.
Skills & Abilities :
Strong rapport-building skills, especially on the phone.
Sense of urgency.
Ability to work independently towards assigned goals.
Excellent time management and organization skills.
Ability to manage multiple tasks, prioritize tasks, and meet deadlines.
Attention to detail.
The ability to administer processes across the company consistently.
Superb communication skills.
Ability to listen and communicate well with management, staff, and families / clients.
Professional appearance and presentation required.
Computer Skills :
Proficient in Microsoft Office applications including Word, Excel, and PowerPoint is an essential skill.
Proficiency in using email and Outlook.
Ability to keep accurate records, work in the database, use Excel, and track processes accurately.
Working Conditions :
Exposure to constant or intermittent sounds is sufficient to cause distraction.
High demand for telephone work.
Considerable stress may occur at times due to the pressure of meeting deadlines.
Hours of work : 7 : 30a to 5 : 00p; must fulfill the duties of the position regardless of the number of hours worked. May vary depending on current recruitment projects. See offer letter for assigned hours. May be changed at any time based on changing company needs.
Performing these duties on a full-time basis is an essential function of this position.
Must have the ability to read and respond to emails and accept calls outside of work hours.
Kaleidoscope Family Solutions ABA and its affiliates do not discriminate and are Equal Opportunity Employers.
Title : Practice Manager / Clinic Manager
Class : Program Manager
Type : TEMPORARY
Ref. No. : 1292783-4
BC : #KFS205
Company : Kaleidoscope ABA
Contract Contact : East Brunswick BCBA Careers
Office Email : Recruit@kfsaba.org
Office Phone : 877-ABA-0399
Office Address : 121 Summerhill Road, East Brunswick, NJ 08816
About Us : Responding to this post or registering on the KFSABA.org website is for information transfer only and is not an application, employment offer or commitment. When and if opportunities are presented, you may accept or decline such opportunities at your sole discretion. Further steps are required to complete your registration with the Kaleidoscope Family Solutions ABA, Inc. dba Kaleidoscope ABA. We appreciate your interest in our agency and look forward to meeting with you.
