What are the responsibilities and job description for the Accounting & Administrative Specialist position at Kaleidoscope?
Job Description
Job Description
JOB SUMMARY
The Accounting & Administrative Specialist will perform a variety of tasks. These duties include but are not limited to accounts payable / receivable, support of the accounting and onsite staff, data entry, and customer service with vendors / customers / contractors. In addition, the person in this role will be expected to work with the upmost confidentiality due to the information he / she will be exposed to. The Accounting & Administrative Specialist will be expected to work professionally and have the ability to accurately perform very detailed tasks in a timely manner.
PRINCIPAL DUTIES & RESPONSIBILITIES
Accounting - (50%)
- Enters and maintains Onsite accounts payable vendors in accounting system
- Enters Onsite vendor and subcontractor invoices
- Issues Purchase Orders
- Follows up on past due accounts receivables
- Reviews payroll
- Processes monthly tax payments
- Processes intercompany invoices
- Updates departmental budgets monthly
- Records cash receipts
- Processes I099s annually
- Follow up with vendors on expires COIs
Administration – (50%)
QUALIFICATIONS
Education / Experience
Licenses / Credentials / Certifications
Skills / Specialized Knowledge / Abilities
WORKING CONDITIONS
Tools and Equipment Used
Travel
Physical & Mental Demands
Environment
