Creative Account Coordinator

Kaleidoscope is a creative collective of thinkers, designers and makers that together connect people and brands.

At Kaleidoscope, we believe the most effective brand solutions require both abstract thinking & tangible results. And like a kaleidoscope that combines colors, shapes and forms to allow us to view the world through a unique point of view, our creative collective of thinkers, designers and makers come from all walks of life and flex all types of skills to provide fresh perspectives rooted in Strategy, Design and Prototyping.

Job Summary 

Commonly described as the “hub of the wheel” for all assigned projects, the Account Coordinator plays a critical role in supporting the Account team in servicing our clients and their business needs on a daily basis. We depend on our Account Coordinators for project coordination, any and all administration responsibilities and overall support in the execution of assigned programs so that Kaleidoscope can maintain a strong, long-lasting relationship with our clients.

• Build an understanding of Kaleidoscope’s design and production methodologies and can effectively approach projects in that manner. 
• Fulfill day-to-day client functions: client contact, internal discussions on multiple accounts. 
• Build and manages project timelines, estimates, invoices, internal CR’s, etc. 
• Organize all client-related content from project folder set-up to filing and organization of all content (proposals, estimates, client/project background materials, die lines, etc.). 
• Capture and share all project notes from internal and external meetings and discussions. 
• Maintain accurate budget records and tracks each project against the respective budget to ensure that budgeted revenue is billable, collectible, and we remain profitable. Share findings with manager and develop a plan to course correct as needed. 
• Manage all billing related tasks such as invoicing, creating POs, external vendor POs, etc. 
• Able to pull in other team members or management support, as needed. 
• Build and maintain effective working relationships with internal teams, vendors, and clients. 
• Manage simple projects independently and support Account Managers/Directors on more complex projects. 
• Performs other related duties as assigned.

• Highly creative and imaginative.
• Ability to work both independently and collaboratively toward a goal.
• Excellent communication skills.
• Ability to work under pressure and within tight deadlines.
• Proficient in Microsoft Office Suite, Adobe Creative Suite, and/or other similar software.
• Excellent organizational skills and attention to detail. 
• Willing to learn mentality with an ambition to grow the business, your team, and yourself.

• BS/BA in Marketing, Business, Communication or equivalent 
• 1 years in an Account or Project management function in an agency setting (design, advertising, marketing, preferred)

• Prolonged periods sitting at a desk and working on a computer.  
• Must be able to lift up to fifteen pounds at times.

At Kaleidoscope, we value our team members and strive to provide them with a competitive benefits package that supports their well-being and helps them achieve their financial and personal goals. In addition to a great studio space, unlimited Starbucks coffee, and awesome people (and sometimes dogs) to work with, we offer a comprehensive benefits package for full-time team members, including:

- Flexible work arrangements, including work-from-home options and flexible hours, for certain roles;

- Generous PTO/Floating Holidays, Paid Holidays, and Paid Parental Leave to support work-life balance;

- Health, well-being, and retirement benefits, including medical, dental, and vision insurance;

- 100% employer-paid Basic Life and AD&D Insurance;

- Voluntary Life Insurance for additional coverage for yourself, partner, and children;

- Voluntary Short-Term and Long-Term Disability Insurance (STD and LTD) for added financial protection;

- 401(k) plan with a generous employer match to help you plan for your future;

- Employee Assistance Program - free and confidential support for you and your family.

We are proud to be an equal opportunity employer. Upon hire, candidates are required to provide proof of authorization to work in the United States.

Salary : $55,000 - $70,000