What are the responsibilities and job description for the Office Manager position at Kalish Masonry?
Office Manager
Kalish Masonry is seeking an Office Manager for our masonry business located in Dane, WI (just a few miles north of Middleton). The best fit for this position is someone who is extremely detail oriented, responsible, and a fast learner. No construction related experience is necessary – we can teach you that. What’s most important is the right “type” of person with the skills to help keep the office side of our business organized and running smoothly!
Necessary Requirements:
- Computer skills (Microsoft office, Google, Adobe, etc.)
- Office admin experience
- Excellent organizational & time management skills
- Comfortable & friendly on the phone
- Ability to multi-task and handle a fast paced environment
- Accuracy: Our Office Manager needs to be able to consistently produce accurate work. The little details really matter!
Job Duties:
- Answer phone, take messages as needed. There aren’t a ton of calls of answer, but the ideal candidate is comfortable on the phone and can take down accurate names, numbers, and messages.
- Print architectural plans on our plotter printer
- Prepare bidding paperwork for estimator
- Manage time cards/weekly hours/submitting payroll details to our payroll processor
- Scheduling/updating of jobs on calendar
- Type up/send estimates
- Type up/send invoices
- Create material lists for jobs
- Order materials
- Maintain excel spreadsheets tracking inventory, upcoming jobs, etc.
- Review & verify vendor monthly statements
- Oversee office materials & supplies, re-order as necessary
- Retrieve/send mail
- Assist with company website, social media, and photographing completed projects (optional)
- Assist Operations Manager with paperwork such as submittal/close-out documents, SDS/MSDS files, spreadsheets, hiring/training paperwork, filing, organizing annual employee party, etc.
Compensation: This is a full time, salaried position in the $45-$60k range. Salary is dependent on experience & qualifications, as well as the amount of hours desired. Employees are paid weekly on Wednesdays via direct deposit. PTO if offered from the start. Health, dental, and vision insurance available after 60 days. This position offers 100% health insurance coverage.
Approximate work schedule: Monday – Friday 8:00am-4:00pm (hours slightly flexible depending on your preferences/desired hours, but must have a set schedule).
We are located in the town of Dane (Springfield Corners), just off highway 12 at 7365 Darlin Drive, Dane, WI.
If interested, please submit your resume and any other pertinent information and we’ll get back to you with next steps!
Job Type: Full-time
Pay: $45,000.00 - $60,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
Salary : $45,000 - $60,000