Receptionist

Monday through Friday, 7:50AM - 4:30 PM

40 hours

An employee in this position is responsible for performing a variety of receptionist and clerical functions for administrative and supervisory personnel.

Essential Functions:

Under the direction and supervision of the Office and Communications manager the duties and responsibilities include, but are not necessarily limited to:

• Answer telephoneand give information to callers, take messages, or transfer calls to appropriate individuals while maintaining privacy standards
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs
• Maintain a room schedule and events calendar as needed
• Provide services to customers for commercial shredding, cookies, etc
• Operating office equipment such as fax machines, copiers, and phone systems, scanner and computers for spreadsheets, word processing, database management, and other applications
• Receiving of the nominations, printing of the Employment Spotlight Letters, making copies of the employee nomination forms and letters and placing in file bin
• Collecting and disbursing funds from petty cash drawer and keeping records of collections and disbursements for meal tickets and post office transactions
• Check for accuracy and submit travel vouchers
• Updatepricing for commercial shredding and other products/services as needed
• Typing correspondence for programs and administrative staff
• Enter Attendance
• Update lunch tickets and scan lunch spreadsheets
• Document maintenance reports
• Update phone lists
• Do post office mail
• Send out Christmas letters in the month of December, compiling the information from an Excel spreadsheet to Word
• Send out payroll to Belcourt/Rolla and Grand Forks when needed
• Fill in for file Clerk in their absence
• Record POM/Rights information in spreadsheets
• Confirm medical appointments
• Other duties as assigned
  
  

Qualifications:

• High school diploma or GED
• Prior receptionist or administrative assistant experience preferred but not required
  
  

Required knowledge, skills, and abilities:

• Ability to use and care for general office machines and equipment
• Knowledge of general office procedures and practices including filing and record keeping
• Accuracy in typing, filing, and record keeping
• Ability to organize time in order to carry out assigned duties effectively and efficiently
• Ability to keep desk and office area neat and well-organized for maximum efficiency
• Ability to deal with the public, both on the telephone and in-person, as effectively and positively as possible
• Ability to relate positively to people with developmental disabilities
• Strong interpersonal communication skills
• Professional appearance and manner
• Computer literacy, specifically Microsoft Office
• Willingness to learn and adapt as needed
• Ability to maintain confidentiality
  
  

Kalix and MVW Services are Equal Opportunity Employers. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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