What are the responsibilities and job description for the Procurement Specialist position at Kalyan Hospitality?
Overview
The Corporate Procurement Specialist is responsible for managing the procurement of high-value items for operational hotels, as well as supporting acquisitions and new hotel developments. This role ensures the efficient purchasing of owner-responsibility items, maintains meticulous records of invoices for newly established entities, and collaborates with internal stakeholders to align procurement processes with company objectives. The ideal candidate will have a keen attention to detail, strong negotiation skills, and the ability to streamline purchasing operations.
Duties:
- Coordinate and manage the procurement of major capital expenditure (CapEx) items for existing hotels, ensuring cost-effectiveness and quality standards.
- Assist with acquisitions and new hotel developments by procuring owner-responsibility items, including furniture, fixtures, equipment (FF&E), and operating supplies and equipment (OS&E).
- Develop and maintain vendor relationships, negotiate contracts, and secure favorable pricing and terms.
- Track and manage invoices for new entities, ensuring timely payments and accurate record-keeping in compliance with financial policies.
- Work closely with finance and accounting teams to reconcile procurement-related expenses and maintain budget adherence.
- Collaborate with hotel operations, construction, and design teams to align purchasing with project timelines and brand standards.
- Implement and maintain procurement policies, ensuring adherence to corporate guidelines and best practices.
- Conduct market research to identify cost-saving opportunities and emerging procurement trends.
- Assist in preparing reports and analysis on procurement activities, expenses, and vendor performance.
- Provide recommendations for improving procurement efficiency and optimizing sourcing strategies.
- Undertake additional tasks, responsibilities or projects as assigned to support departmental and organizational goals.
Requirements :
- Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or a related field preferred.
- Minimum of 3-5 years of experience in procurement, purchasing, or supply chain management, preferably within the hospitality or real estate industry.
- Strong knowledge of purchasing procedures, contract negotiation, and vendor management.
- Excellent analytical skills with a detail-oriented mindset.
- Strong communication and interpersonal skills to work effectively with vendors, executives, and
- internal teams.
- Ability to manage multiple projects simultaneously in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and financial management tools.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Holidays
Education:
- Bachelor's (Preferred)
Experience:
- Procurement: 3 years (Preferred)
Ability to Commute:
- Glen Allen, VA 23059 (Preferred)
Ability to Relocate:
- Glen Allen, VA 23059: Relocate before starting work (Preferred)
Work Location: In person
