Executive Assistant to the Chief Business Officer

Overview of Position

This role calls for a highly organized, detail-oriented individual with the flexibility to support the Chief Business Officer (CBO) and various departments across the ministry. The ideal candidate will serve as a trusted steward of sensitive information, exercising discretion and integrity in all matters. Rooted in a spirit of servant leadership (Mark 10:45), this position requires the humility to assist where needed and the wisdom to handle confidential material with care, always seeking to honor Christ through excellence in service.

Description of Duties

Executive Assistant to CBO

• Serve as the main point of contact for the CBO, managing communications, Outlook calendar, meetings, and travel arrangements.
• Provide administrative support, including expense reports, Concur invoices, and P-Card statement reconciliation.
• Organize board meetings including materials and logistics.
• Coordinate working lunches and small events as needed.

Legal / Real Estate

• Manage legal deadlines and agreements, including real estate, facilities use, housing, and ground leases.
• Maintain records for real property, process tax payments, and oversee compliance.

Legal / Commercial

• Review and update legal documents (waivers, releases, contracts) for ministries and events.
• Prepare responses to legal inquiries and manage participant waivers.
• Oversee records retention, company policy updates, and monthly legal billing.

Qualifications

• Flexibility & Grace: Adapts to changing priorities with a servant-hearted attitude (Colossians 3:23).
• Organizational Skills: Manages projects and information with precision.
• Discretion & Professionalism: Upholds confidentiality and integrity in all interactions.
• Proactive & Communicative: Anticipates needs and communicates effectively across the ministry.

Skills & Experience

• Prior executive assistant or similar experience, ideally within a nonprofit, ministry, or business.
• Proficient in Microsoft Office; knowledge of OnBoard, CircuiTree, and Concur is a plus.
• Familiarity with managing contracts, property records, and title transfers.
• Experience with reviewing and drafting agreements, waivers, and legal/regulatory documents.

Special Requirements:

·        Commitment – to Christ and the mission and vision of Kanakuk

·        Integrity – in all matters always

·        Discretion – the ability to handle restricted and confidential information professionally and maintain the information with total confidentiality

·        Discernment – the ability to use sound judgment in the decision-making process

About Kanakuk Ministries:

·        Vision: Evangelize and equip the next generation to reach the world for Christ

·        Mission: Equipping Next Generation Leaders

This job description is meant only as a guide and in no way should be considered an all-inclusive list of duties.