Part-time Office Manager

KANE COUNTY JOB DESCRIPTION

JOB TITLE: Office Manager

PAY GRADE:$18-$20

FLSA:Regular Part-Time

BARGAINING UNIT:N/A

DEPT:Kane County Auditor’s Office

JOB SUMMARY:

This is a regular part-time hourly position. The typical schedule is five days per week (Monday through Friday), approximately five hours per day (9:00 AM through 2:00 PM). The schedule will be subject to change.

This position performs certain administrative duties and other assignments under the supervision of the County Auditor, Deputy Auditor, and Staff Auditor. The nature of this position may require contact with all levels of County employees and officials, as well as contact with outside vendors, external auditors, and other agencies and representatives related to County business.

ESSENTIAL FUNCTIONS:

· Prepare invoices and contract documents for permanent record retention

· Prepare expense vouchers and review reimbursements for proper authorizations and compliance with County financial policy

· Maintaining the County Auditor’s financial transparency platform

· Updating the County Auditor’s Website

· Onboarding new employees

· Back up for accounts payable review and payroll processing to ensure proper documentation, authorization, and accuracy

· Perform other tasks at the direction of the County Auditor, Deputy Auditor and/or Staff Auditor to ensure that the Office runs efficiently

EDUCATION AND EXPERIENCE:

· The successful candidate must be a high school graduate.

· The successful candidate must possess excellent analytical skills, the ability to effectively communicate through written reports, and be able to demonstrate core competency with Microsoft Office products.

· The ideal candidate will be a self-motivated, detail-oriented team player with outstanding communication skills.

REPORTING RELATIONSHIPS:

Reports to: Kane County Auditor or their designee

Directs Work of: Staff Auditor and Administrative Officer

PHYSICAL DEMANDS OF THE ESSENTIAL FUNCTIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sitting, talking, listening, keyboarding = 75%

Lifting, reaching, bending, walking = 25%

WORKING CONDITIONS WHILE PERFORMING ESSENTIAL FUNCTIONS:

Normal office environment where there is no physical discomfort or exposure to hazards due to temperature, dust, noise and the like.

EQUIPMENT USED TO PERFORM ESSENTIAL FUNCTIONS:

Normal office equipment such as a desktop and/or laptop computer, peripherals such as a printer, telephone, copier, calculator, etc.

BLOODBORNE PATHOGEN RISK CODE:

Low

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. The principal duties and responsibilities enumerated are all essential job functions except for those that begin with the word “may.”

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Application Question(s):

• All applicants must fill out the application at www.countyofkane.org to be considered for the position.

Have you filled out the application on the Kane County Website?

Ability to Commute:

• Geneva, IL 60134 (Required)

Work Location: In person

Salary : $18 - $20