Paralegal - Child Support Division

Job Title: Paralegal – Child Support Division

Department: State’s Attorney’s Office

FLSA Status: Full-time – Non-Exempt (35 hours/wk.)

Salary: $36,400 - $38,000

Bargaining Unit: No

General Summary: Each paralegal is assigned a specific caseload consisting of approximately 1800 active cases delineated alphabetically by the responsible relative’s name. A child support attorney is also assigned that same caseload and supervises the paralegal’s work. The paralegal is responsible for intake procedures and preparation for litigation for their assigned files. These procedures include preparing the file, scheduling the court date, preparing specific documents, e-filing documents, sending out notices / summons and correspondence, answering inquiries, and all data entry associated with their cases. Each paralegal is assigned one day per week where they are responsible for the preparation of all files that are up in court that day and then one day per week where they are responsible to prepare their own assigned files, including pulling the files, preparing appropriate orders for each file, and completing child support arrearage / delinquency calculations when necessary. The paralegals are responsible for re-filing their assigned files that were pulled for court after they have completed any necessary after court process and data entry.

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:

• Receiving initial referrals by preparing file folder, scheduling court date, preparing summons and notices, and e-filing documents
• Data entry of contract requirements in HFS/DCSS KIDS system and SAO database including court dates, filing dates, service information, continuance dates, and DNA paternity testing information/results
• Prepare all files for assigned court date which consists of the pulling the files, preparing orders for each file, completing child support arrearage / delinquency calculations when necessary, creating data sheets, and scanning orders that entered to be sent to HFS/DCSS
• Entry of notes in KIDS system indicating results of court hearings from assigned caseload
• Send out employment verifications on relevant cases
• Assist Attorney’s with exchange of discovery documents / financial affidavits
• Bring all new pleadings received to assigned attorney for review
• Answer general inquiries made by public on their assigned cases and refer issues to assigned attorney for a response when necessary
• Prepare after court documentation on their assigned cases including correspondence to parties and/or the initiating jurisdiction in UIFSA cases, notices, alias summons and scheduling of new court dates.
• Complete any after-court tasks required for the next court date such as obtaining records/information from the parties, HFS/DCSS or an initiating jurisdiction. Scheduling and noticing parties for DNA draws and entering information concerning DNA testing or results into the State database.
• Attend child support meetings and participate in required training offered by the SAO or by HFS/DCSS.
• Answer all phone calls and return all voice mail in a timely fashion.
• Possess general specific understanding of legal concepts involved in child support enforcement.
• Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Required, paralegal certification and/or Associate’s Degree
• Proficiency and ability to use computer systems including HFS’s KIDS, Odyssey, Excel, and Word.
• Ability to work with large volume of cases and data information accurately and efficiently.
• Ability to conduct an audit and calculate child support arrearages accurately
• Strong customer service skills.
• Ability to establish and maintain a satisfactory working relationship with HFS and SAO personnel.

PHYSICAL DEMANDS OF THE ESSENTIAL FUNCTIONS:

1. Sitting, talking, hearing and vision are required approximately 100% of the time.

2. Filing, bending, reaching, and keying.

WORKING CONDITIONS WHILE PERFORMING ESSENTIAL FUNCTIONS:

1. General Office Environment.

EQUIPMENT USED TO PERFORM ESSENTIAL FUNCTIONS:

1.Computer, Phone, Fax, Copier, Scanner, Calculator, microfilm machine, law library

REPORTING RELATIONSHIPS:

Reports to: Supervisor of Child Support Division

Directs Work of: None

Blood Born Pathogen Risk Code: None

BENEFITS INCLUDE:

Group Health/Dental/Vision Insurance

Life Insurance

IMRF Pension

Paid Holiday, Vacation, and Sick Time

Flexible Benefits Plans (FSA, HSA)

Medical Expense Reimbursement Plan

Employee Assistance Program

Tuition Reimbursement

This statement describes the general content of, and requirements for, the performance of this job. It is not construed as an exclusive statement of duties, responsibilities, or requirements, as needs of the division may change from time to time.

Resumes accepted at:

SAOApplications@KaneCountyIL.gov

Applicants must submit to a criminal background check and fingerprint submission.

EEO Employer/Program. Auxiliary aids are available to individuals with disabilities upon request.

Job Type: Full-time

Pay: $36,400.00 - $38,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $36,400 - $38,000