What are the responsibilities and job description for the Foundation Specialist I position at Kansas City Kansas Community College?
Foundation Specialist I
JOB CLASSIFICATION
Pay grade level: Grade 11
Compensation: $38,967 - $53,578. Compensation will be commensurate with education and experience.
Employee category: Staff Department: Foundation
Reports to: Executive Director of Foundation FLSA status: Non-Exempt
Job Code: TBD
Location: Primarily Main Campus, but any other college location as assigned by the appropriate administrator
SUMMARY
The Foundation Administrative Specialist plays a critical role in supporting the Foundation's day-to-day administrative operations and providing administrative support for the scholarship program. This position ensures efficient office functions, facilitates communication between the Foundation and various stakeholders, and supports the scholarship application process from start to finish. The role requires a high level of organization, attention to detail, and the ability to work collaboratively with Foundation staff, donors, and students.
POSITION DESCRIPTION
General Administrative Support:
- Provide clerical and administrative support to the Foundation Executive Director and staff, including managing schedules, coordinating meetings, and preparing correspondence.
- Answer phone calls, respond to emails, and handle inquiries from donors, students, faculty, and community members.
- Assist in maintaining Foundation files, records, and databases, ensuring accuracy and confidentiality.
- Coordinate logistics for Foundation events, including board meetings, special events and donor engagements.
- Assist in the preparation and distribution of Foundation materials such as newsletters, reports, and promotional materials.
Scholarship Program Administration:
- Oversee the scholarship application process, including developing and updating scholarship application forms and materials.
- Serve as the primary point of contact for students applying for scholarships, providing guidance on eligibility and application requirements.
- Review and verify scholarship applications for completeness, accuracy, and eligibility.
- Coordinate with the scholarship selection committee to facilitate the review and award process.
- Maintain scholarship databases and records, tracking awarded scholarships, donor contributions, and disbursement information.
- Communicate with students, faculty, and staff regarding scholarship awards, deadlines, and eligibility requirements.
- Ensure that scholarships are disbursed accurately and on time and monitor the follow-up on recipient progress as needed.
Donor and Community Relations:
- Maintain positive relationships with donors, including preparing acknowledgment letters and reports on the impact of their contributions.
- Assist with donor stewardship, including sending thank-you letters and invitations to Foundation events.
- Assist in the preparation of grant applications, funding reports, and other related documentation.
Data Entry and Reporting:
- Accurately enter and maintain alumni, scholarship, and donor data in the Foundation's database system.
- Generate reports as needed, including scholarship distributions, donor activity, and event outcomes.
Other Duties as Assigned:
- Support additional Foundation initiatives and activities as directed by the Foundation Director or staff.
- Participate in professional development opportunities offered by the college and other local training opportunities.
- Maintain knowledge of community college programs and Foundation initiatives to effectively communicate and support ongoing projects.
KNOWLEDGE, SKILLS, AND ABILITIES
- Ability to maintain confidentiality and handle sensitive information.
- Strong attention to detail and ability to work independently.
- Ability to work effectively with diverse populations, including students, donors, and community members.
- Strong organizational, time-management, and multitasking skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with database systems.
MINIMUM QUALIFICATIONS
- Associate degree.
- Minimum of Three (3) years of administrative support experience, in a non-profit, business, educational, or foundation setting.
PREFERRED QUALIFICATIONS
- Bachelor or higher degree in nonprofit management, communications, or related field.
- Experience with scholarship management or higher education administration is a plus.
- Experience with Blackbaud Raiser's Edge, Financial Edge, and/or Award Spring solutions.
WORKING CONDITIONS
In performing the duties of this job, the employee is regularly required to stand, talk, hear, walk, and sit. Occasionally, the employee may need to push or lift items. Reasonable accommodations can be provided to assist individuals with disabilities in performing the essential functions of the role.
WORK SCHEDULE
40 hours per week, during regular hours of Monday - Friday 8:00 am - 4:30 pm. Must be able to work a variable schedule/hour to meet operational needs. May require evening and weekend hours.
***This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.
KCKCC is an Equal Opportunity Employer
Salary : $38,967 - $53,578
