What are the responsibilities and job description for the Presumptive Eligibility Coordinator position at Kansas Department of Health and Environment?
Job Posting
Important Recruitment Information for this vacancy
Job Posting closes: April 02, 2025
Required documents uploaded by: April 02, 2025
Kansas Department of Health and Environment:
Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.
About The Position
Who can apply: External (Open to Anyone)
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-time
Regular/Temporary: Regular
Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Compensation:
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement And Deferred Compensation Programs
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities
Position Summary:
The position (K0241158)
The Presumptive Eligibility Program Coordinator is responsible for planning, managing, and coordinates the onboarding of new PE entities and ensures they are effectively trained to meet program requirements. The coordinator will also provide ongoing support, guidance, and instructions to entities, ensuring adherence to program standards. Additionally, this position will collaborate with multiple systems, including KEES, KMMS, the Clearinghouse, and other partners, to ensure seamless program operations. This position involves a significant amount of travel throughout the state of Kansas.
Key Responsibilities:
Onboarding of New PE Entities -
Plan and manage the onboarding process for new entities joining the PE program
Ensure that new entities meet eligibility requirements and complete necessary documentation
Provide support to entities during the setup process, ensuring a smooth transition into the PE program
Training Coordination
Develop and coordinate comprehensive training for new PE entities on program policies, procedures, and system use (KEES, KMMS, Clearinghouse)
Design training materials (manuals, presentations, etc.) and conduct live training session
Ongoing Guidance and Support
Provide ongoing support to PE entities, ensuring they have the resources and information needed to make accurate and timely eligibility determinations
Address any questions or concerns from entities, offering troubleshooting and assistance as needed
Keep entities informed of any updates or changes to program policies, procedures, or systems
Collaboration with Key Systems and Stakeholders
Act as the liaison between PE entities and key systems such as KEES, KMMS, and the Clearinghouse
Collaborate with these systems to resolve issues, ensure data accuracy, and facilitate efficient eligibility determinations
Job Responsibilities may include but are not limited to the following:
Auditing -
Review and audit PE eligibility cases to ensure all determinations are made in compliance with established guidelines, rules, and regulations
Conduct thorough case reviews to verify the accuracy of eligibility determinations, supporting documentation, and other necessary records
Identify errors or discrepancies in case documentation and eligibility determinations, providing feedback to the respective entities
Work with PE entities to resolve any audit findings, ensuring corrective actions are taken promptly
Outreach -
Outreach to Potential PE Entities
Identify and target potential organizations, healthcare providers, community agencies, and other entities that would benefit from joining the PE Program
Develop and implement outreach strategies, including phone calls, emails, informational webinars, and community events, to engage prospective partners
Establish and maintain relationships with key stakeholders in targeted regions or industries
Promote the benefits of the PE Program to potential entities and explain the eligibility requirements and enrollment process
Recruitment of New Entities
Actively recruit new entities to participate in the PE Program by guiding them through the onboarding process
Assist potential entities with understanding program requirements and the necessary documentation to join
Track recruitment efforts and follow up with leads to ensure timely enrollment and smooth transitions into the program
Provide potential entities with clear, detailed information on how the PE program works, its benefits, and how it fits within their organizational structure
Qualifications
Name: Tracey Benson
Email: Tracey.N.Benson@ks.gov
Mailing Address: 1000 SW Jackson St. Suite 580 Topeka, KS 66612
Job Application Process
Required Documents For This Application To Be Complete
Upload these on the Careers - My Job Applications page
Transcripts
DD214 (if you are claiming Veteran’s Preference)
Upload these on the Attachments step in your Job Application
How To Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
How To Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
Important Recruitment Information for this vacancy
Job Posting closes: April 02, 2025
Required documents uploaded by: April 02, 2025
Kansas Department of Health and Environment:
Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.
About The Position
Who can apply: External (Open to Anyone)
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-time
Regular/Temporary: Regular
Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Compensation:
- Hourly Pay Range: $20.13-$23.31
- Salary can vary depending upon education, experience, or qualifications.
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement And Deferred Compensation Programs
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities
Position Summary:
The position (K0241158)
The Presumptive Eligibility Program Coordinator is responsible for planning, managing, and coordinates the onboarding of new PE entities and ensures they are effectively trained to meet program requirements. The coordinator will also provide ongoing support, guidance, and instructions to entities, ensuring adherence to program standards. Additionally, this position will collaborate with multiple systems, including KEES, KMMS, the Clearinghouse, and other partners, to ensure seamless program operations. This position involves a significant amount of travel throughout the state of Kansas.
Key Responsibilities:
Onboarding of New PE Entities -
Plan and manage the onboarding process for new entities joining the PE program
Ensure that new entities meet eligibility requirements and complete necessary documentation
Provide support to entities during the setup process, ensuring a smooth transition into the PE program
Training Coordination
Develop and coordinate comprehensive training for new PE entities on program policies, procedures, and system use (KEES, KMMS, Clearinghouse)
Design training materials (manuals, presentations, etc.) and conduct live training session
Ongoing Guidance and Support
Provide ongoing support to PE entities, ensuring they have the resources and information needed to make accurate and timely eligibility determinations
Address any questions or concerns from entities, offering troubleshooting and assistance as needed
Keep entities informed of any updates or changes to program policies, procedures, or systems
Collaboration with Key Systems and Stakeholders
Act as the liaison between PE entities and key systems such as KEES, KMMS, and the Clearinghouse
Collaborate with these systems to resolve issues, ensure data accuracy, and facilitate efficient eligibility determinations
Job Responsibilities may include but are not limited to the following:
Auditing -
Review and audit PE eligibility cases to ensure all determinations are made in compliance with established guidelines, rules, and regulations
Conduct thorough case reviews to verify the accuracy of eligibility determinations, supporting documentation, and other necessary records
Identify errors or discrepancies in case documentation and eligibility determinations, providing feedback to the respective entities
Work with PE entities to resolve any audit findings, ensuring corrective actions are taken promptly
Outreach -
Outreach to Potential PE Entities
Identify and target potential organizations, healthcare providers, community agencies, and other entities that would benefit from joining the PE Program
Develop and implement outreach strategies, including phone calls, emails, informational webinars, and community events, to engage prospective partners
Establish and maintain relationships with key stakeholders in targeted regions or industries
Promote the benefits of the PE Program to potential entities and explain the eligibility requirements and enrollment process
Recruitment of New Entities
Actively recruit new entities to participate in the PE Program by guiding them through the onboarding process
Assist potential entities with understanding program requirements and the necessary documentation to join
Track recruitment efforts and follow up with leads to ensure timely enrollment and smooth transitions into the program
Provide potential entities with clear, detailed information on how the PE program works, its benefits, and how it fits within their organizational structure
Qualifications
- Education:
- High School, GED
- Licensing & Certification:
- Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State
- Minimum Qualifications:
- One year of experience in planning implementing and monitoring activities relevant to the agency's programs. Education may be substituted for experience as determined relevant by the agency.
- Preferred Qualifications:
- Bachelor’s Degree – Any area
- Word, Excel, PowerPoint, Access
- Proofreading, editing, attention to detail
- Analytical skills
- Verbal communications/public speaking
- Organization skills
- Experience using the Kansas Eligibility Enforcement System
Name: Tracey Benson
Email: Tracey.N.Benson@ks.gov
Mailing Address: 1000 SW Jackson St. Suite 580 Topeka, KS 66612
Job Application Process
- First Sign in or register as a New User.
- Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
- Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
- Start your draft job application, upload other required documents, and Submit when it is complete.
- Manage your draft and submitted applications on the Careers> My Job Applications page.
- Check your email and My Job Notifications for written communications from the Recruiter.
- Email – sent to the Preferred email on the My Contact Information page
- Notifications – view the Careers> My Job Notifications page
Required Documents For This Application To Be Complete
Upload these on the Careers - My Job Applications page
Transcripts
DD214 (if you are claiming Veteran’s Preference)
Upload these on the Attachments step in your Job Application
- Resume
- Cover Letter
How To Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
How To Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
Salary : $20 - $23
