What are the responsibilities and job description for the Human Resource Professional position at Kansas Department of Labor?
About the Position
Who can apply: External (Open to all)
Classified/Unclassified Service: Unclassified
FLSA Status: Non-Exempt
Full-Time/Part-Time: Full-Time
Work Schedule: Monday – Friday, 8:00am – 5:00pm
Eligible to Receive Benefits: Yes
Veteran and/or Disability Preference Eligible: Yes. See below for description.
Office Location: Onsite, Topeka
How to Apply: Jobs.ks.gov #216181 or paper application
Application Due: Open until filled
Compensation: Commensurate with experience.
As an HR Professional, you will work with employees at all levels who are dedicated to administering and supporting several critical programs that assist the citizens of Kansas.
Position Summary & Responsibilities: HR Professional
This position requires full-time in-office attendance for at least the first six months or until the selected candidate is fully trained and can work independently. Following the training period, four in-office days per week are required. Our office requires HR representation in person five days a week to ensure seamless operations and employee support.
Our small but dedicated team works hard to enhance employee engagement, maintain compliance, provide training, and improve overall job satisfaction. If you’re looking for a challenging, dynamic role that offers variety, opportunities for growth, and meaningful impact, we want to hear from you!
Key Responsibilities:
New Employee Orientation & Onboarding
- Schedule, coordinate, and conduct New Employee Orientation (NEO) to ensure a smooth and informative onboarding experience.
- Explain benefit packages, employment details, and agency policies to new hires.
- Manage required paperwork, initiate personnel files, and ensure I-9 compliance through E-Verify.
- Conduct agency overview orientation sessions for new hires and contractors.
Benefits Administration
- Serve as the administrator for health benefits, FMLA, Shared Leave, Paid Parental Leave, and the Infant at Work program.
- Provide resources, education, and guidance to employees and management regarding these programs.
- Track hours, process requests, issue status letters, and ensure compliance with policies, procedures, and regulations.
- Maintain and update HR communication channels with accurate benefits information.
- Coordinate onsite benefits meetings (KPERS 457, Learning Quest, retirement planning, etc.).
Badge Administration
- Issue new and replacement employee, vendor, and contractor badges while ensuring all background checks and paperwork are complete.
- Manage access changes, monitor reports, and maintain badge records.
Kansas Learning & Performance Management (KLPM) Administration
- Manage performance review transfers for lateral moves and promotions.
- Issue special performance reviews as required.
- Assist employees and supervisors with KLPM troubleshooting.
- Generate reports and ensure compliance with performance review procedures.
Records Retention & HR Communications
- Maintain HR records in compliance with records retention schedules.
- Organize and archive inactive employee files for proper recordkeeping.
- Communicate personnel updates, awards, and other information in HR Teams channel.
- Update and distribute the agency organizational chart.
Other Duties as Assigned
Minimum Qualifications:
- High school diploma or equivalent.
- Proficiency in Microsoft Office Suite.
- Strong communication skills with the ability to interact effectively with employees at all levels.
- Excellent organizational and time management skills with the ability to prioritize tasks.
- Strong attention to detail.
- Ability to handle sensitive and confidential information.
- Self-starter who takes initiative.
Preferred Qualifications:
- Experience with Benefits administration, FMLA, Shared Leave, Parental Leave, and records retention.
- Familiarity with Kansas Learning and Performance Management (KLPM) processes.
- Experience in onboarding and orientation program coordination.
- Experience with HRIS, SHaRP (Statewide Human Resource and Payroll system).
Why Join Us?
At KDOL, you’ll play a vital role in shaping the employee experience while working in a supportive and dynamic environment. If you're ready to make a difference in HR and be part of a hardworking, dedicated team, we encourage you to apply!
Post-Offer, Pre-Employment Requirements:
- Pre-employment background screening
- State of Kansas Tax Clearance Certificate. The successful applicant (even non-residents) must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website within 10 days of the date the applicant has been offered the employment position. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact (785) 296-3199. Visit the Tax Clearance site for more information on and where to obtain this Kansas Department of Revenue document.
Job Type: Full-time
Pay: $40,000.00 - $48,512.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
- No weekends
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $40,000 - $48,512
