What are the responsibilities and job description for the Proposal Writer position at Kaplan Kirsch and Rockwell LLP?

We are looking for a Proposal Writer who has exceptional attention to detail, is a skilled writer and editor, and enjoys the challenges of developing results-driven written responses to legal-based government requests for proposals (RFPs). The Proposal Writer will lead and support the development of written proposals through researching, writing, and submitting compelling RFP proposals. This role requires excellent communication skills, the ability to meet deadlines, and a passion for advancing business development for the Firm.

Why consider us?

We are a fast-growing national law firm devoted exclusively to helping clients solve problems involving the nation's most complex and high-profile projects in transit, rail, real estate, land use, infrastructure, project financing, airports, renewable energy, environmental, conservation, and tribal law. The Firm's work is often highly visible to the public. The work we do is rewarding and we are tremendously proud of the superior services our team is able to provide to our clients. Our Firm strongly values our colleagues, as well as our clients. We believe that when you enjoy working with a great team, and know that your contributions make a difference, your professional life can and should be enjoyable and rewarding. We are proud to be recognized for both the quality of our work and a strong spirt of collaboration across all of the members of our team.

Requirements

In this role, you will :

Lead and support the development of written proposals through researching, writing, and submitting compelling RFP's and proposals. This includes all aspects of proposal development and management, from initial RFP review and assessment to forms / document gathering to proposal development and final delivery.

Manage the Firm's RFP / Proposal function

Research, Identify, and evaluate RFP resources (bid sites).
With input from the RFP team, monitor, identify, and prioritize RFP prospects for pursual.
Update, monitor, and maintain RFP sites and expand the Firm's RFP pipeline.
Lead kickoff and status meetings with key RFP / proposal stakeholders.
Maintain schedule of deadlines to ensure all RFP tasks are completed on time.

Proposal Writing

Write clear and effective responses to RFP / proposal requirements and editing / proofreading content drafted by attorneys. Effectively communicating functional, and project information in written format in a manner that successfully contributes to the overall RFP team effort.

Draft professional correspondence for communicating with government procurement officials and agency representatives for submission.

Project Management

Track RFP Process from start to finish; maintain internal reporting, maintain excellent historical records; working with staff to ensure each project or program is meeting proposal conditions and expectations. Research denials ensuring each denied RFP receives appropriate follow-up, reporting and adjustment.

Identify all requirements of the proposal and with RFP team assign ownership of each item, monitoring progress to maintain schedule for submission.

Database Management

Maintain RFP document repository with accurate records of all RFP activities, including deadlines, submissions, and communications, in the organization's document management system.

Marketing Support

Provide back up support as needed on marketing duties

Website updating and maintenance

Alerts / Announcements

Social Media Postings

Provide support for awards / chambers and other submissions

You will excel in this role if you have :

A bachelor's degree in writing, business, marketing, journalism, or related field, or an equivalent combination of education and experience.

At least two to three years of experience managing RFP / proposals for large-scale procurements, preferably for government agencies, or equivalent experience.

You will stand out from other candidates if you :

Have excellent writing and editing skills with methodical attention to detail.

Are able to craft persuasive narratives.

Have excellent verbal communication skills with a strong ability articulate complex ideas clearly, actively listen to others, and adapt communication style to different audiences.

Are adept at critical thinking, the identification of key issues, and the development of strategic messaging.

Have excellent time management skills and strong organizational skills with the ability to simultaneously manage multiple tasks and communication channels.

Are able to manage multiple projects and meet tight deadlines with attention to detail.

Have strong research and analytical skills for identifying RFP opportunities.

Are familiar with RFP resources, template development, and content-driven narratives.

Have graphic design aptitude : ability to create layouts for proposals, brochures, newsletters, booklets, posters, signs, and other printed materials is highly desired.

Are highly skilled in the use of Microsoft Office suite.

Have a high degree of interaction with digital media tools and platforms or the ability to adapt to new software.

Are enthusiastic and self-motivated with the ability to work both independently and as part of a team.

Are able to function well in a high-paced and at times stressful environment.

Position details : This is a full-time position located in one of our office locations. Periodic travel to the Firm's other office locations may be required. We are currently working in a hybrid environment, which may allow for remote work as business needs allow. The salary range is $70,000 to $85,000, commensurate with experience. We offer medical, dental, vision, HSA, FSA, STD, LTD, group term life insurance, 401(k), flexible PTO, and parental leave. The firm will also cover some public transportation costs.

Those who advance to an interview will be asked to provide work samples.

The Firm is actively committed to fostering the principles of diversity, inclusion, and equal employment opportunity. We do not discriminate against applicants or employees on the basis of age, race, color, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, sexual identity, disability, marital status, military status, or any other status protected by federal, state, or local law.

If you need reasonable accommodation at any point in the application process, please do not hesitate to reach out by emailing HR@kaplankirsch.com

Salary Description

70,000 to $85,000, commensurate with experience

Salary : $70,000 - $85,000

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