What are the responsibilities and job description for the Administrative Assistant/Transaction Coordinator position at Karl Miller Realty?
Why Join Us?
- Be part of a supportive and collaborative team of staff in a growing brokerage.
- Opportunity for growth and development within the company.
- A positive and encouraging environment where your contributions are truly valued.
Job Description:
We are looking for a friendly, organized, and dedicated Administrative Assistant / Transaction Coordinator to join our team of real estate professionals. As a first point of contact for clients, guests, and team members, you will create a welcoming environment for each person who enters our office, paving the way for our agents to serve as caring, competent, trusted advisors for home buyers and sellers. In this role, you will provide outstanding customer service, keep the office running efficiently, and assist our full-time Transaction Coordinator by managing transactions from contract to closing.
Key Responsibilities:
- Greet visitors and answer phone calls in a professional and friendly manner, answering questions and directing them to the person in the office who can meet their needs.
- Schedule appointments, coordinate meetings, maintain office calendar, and handle basic administrative tasks.
- Manage incoming and outgoing mail and packages.
- Maintain office supplies and equipment, taking ownership of the office environment to ensure the space remains welcoming, organized, and conducive to productivity (order office supplies, keep kitchen stocked, run dishwasher, water plants, etc.).
- Assist other staff members in nurturing the team’s database of relationships.
- Provide general support to agents and assist with day-to-day office operations.
- Act as transaction coordinator for up to 10 pending transactions at a time, serving as a main point of contact for all parties involved, coordinating appointments and inspections, and ensuring deadlines are met in preparation for closing.
- Run errands as needed.
Key Qualities We Are Looking For:
- Friendly & Caring: You excel at making a great first impression and making others feel valued.
- Strong Communicator: Warm, professional demeanor with excellent listening and attention to detail.
- Organized & Proactive: Skilled in multitasking, efficient, and able to stay on top of important details.
Qualifications:
- Strong organizational skills and multitasking abilities.
- Excellent verbal and written communication.
- Previous office or receptionist experience preferred.
- Proficiency in Microsoft Office/Google Suite preferred.
- Positive attitude, professional appearance, and eagerness to collaborate with other staff members.
If you’re passionate about providing exceptional service and want to grow with a great team, we’d love to hear from you!
To apply, please bring a copy of your resume to our office (between 9-5 on Monday-Friday).
Job Type: Full-time
Pay: $40,000.00 - $45,000.00 per year
Benefits:
- Paid time off
- Retirement plan
Schedule:
- 8 hour shift
Ability to Commute:
- Lynchburg, VA 24502 (Required)
Ability to Relocate:
- Lynchburg, VA 24502: Relocate before starting work (Required)
Work Location: In person
Salary : $40,000 - $45,000