Administrative Assistant - Stafford, TX

Company: KARL STORZ North America (KSNA)

Job Code: 13213

Pay Grade: US-B11

Salary Range: $ 21.78 - $33.82

Description

KARL STORZ SE & Co. KG based in Tuttlingen, Germany, is a family-owned, global company committed to benefiting humanity by advancing medical technology through innovation and education.

For more than 75 years, KARL STORZ has been dedicated to earning its international reputation as a leader that designs, engineers, manufactures, and markets all its products with an emphasis on visionary design, precision craftsmanship, and clinical effectiveness.

I. Job Purpose and Core Tasks

This role will support Site Management (and other members of the KSEA-OR1 team as directed). The core duties and responsibilities of the Administrative Assistant will vary widely. On any given day, the position may perform a variety of tasks, such as, but not limited to:

* Leadership Support:

* Effectively communicates via phone and email in support daily activities.

* Ensuring that all duties/projects are completed accurately and delivered with highest quality on time.

* May direct and lead the work of others.

* With sound judgment, plans and accomplishes goals with wide degree of creativity and latitude.

* Attends team meetings and produces subsequent minutes / actions.

* Leads hospitality support including for example travel, expense reporting, events, visitor, and catering needs.

* Generates reports and creates presentations.

* Facility Support:

* Supports events and celebrations, managing organization and execution.

* Maintains vendor list and supports budget data input for facilities requirements.

* Ensures all invoices are accurate, submitted and paid on time.

* Maintains employee list and access card numbers, manages access control.

* Supports business continuity initiatives and associated trainings/communications.

* Coordinates site communications alongside HR and leadership.

* Site Support:

* Site events and quality connections, digital signage content, community engagements

* Submits newsroom, fundraiser, event stories to corporate marketing/communications.

* SharePoint departments site administration.

* Special projects as assigned by leadership.

* Identifies and resolves issues and/or escalates issues in a timely fashion to Site Manager.

* Delivers engaging, informative, well-organized communication.

* Works in the office regularly.

* Occasionally performs work beyond a standard 40-hour work week when workload requires.

* Performs other job-related duties or special projects as assigned.

II. Minimum Knowledge, Education and Skill Requirements

Required:

Minimum years of relevant work experience:

* 4 with Associate's Degree; 7 with High School Diploma

Minimum education, certifications and/or credentials:

* Associates degree in Mathematics, Economics, Information Management, Statistics, Business, or other relevant field with expose to data analytics, or equivalent combination of education and relevant experience

Minimum hard skill requirements (including computer and application proficiency):

* Proficient in MS Office including Outlook, Word, Excel, PowerPoint, Visio etc

Minimum soft skill requirements:

* Excellent time management skills and ability to multi-task and prioritize work

* Attention to detail and problem-solving skills

* Excellent written and verbal communication skills

* Strong organizational and planning skills

* Strong ethics and ability to maintain confidentiality in all aspects of business/staff/client information

* Ability to draft correspondence on behalf of the department

* Ability to maintain confidentiality

Preferred:

Preferred years of relevant work experience: 2

Preferred education, certifications and/or credentials:

* Bachelor's degree in Mathematics, Economics, Information Management, Statistics, Business, Marketing, Communications or other relevant field

Preferred hard skill requirements:

* Experience with Microsoft tools (MS-Project, SharePoint, OneDrive, Teams, OneNote)

Preferred soft skill requirements:

* Excellent active listening skills

* Ability to establish and maintain strong relationships at all levels of the organization

* Must be a team player and able to work collaboratively with and through others

* Ability to work closely with management to prioritize information needs and communicate timelines

#LI-AA1

Pay Transparency

The salary range and/or hourly pay rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job posting and may be modified in the future. When determining a specific team member's base salary and/or hourly pay rate, several factors will be considered including such things as location, specialty, service line, years of relevant experience, education, professional credentials, internal equity and the amount budgeted for the role.

Vaccine requirements at KARL STORZ due to COVID-19
KARL STORZ is committed to maintaining a safe work environment for our employees and therefore we require the COVID-19 vaccine for all of our employees unless otherwise due to an underlying medical condition or sincerely held religious beliefs. During the interview process, we encourage you to ask how COVID-19 may impact the role you are seeking and if you require a reasonable accommodation regarding the vaccine requirement see below on the process for requesting accommodation. Please to learn more about our overall response to COVID-19.

Employee Benefits Program Overview for U.S. Locations

• Medical / Dental / Vision including a state of the art wellness program and pet insurance, too!*
• 3 weeks' vacation, 10 holidays plus paid sick time*
• Up to 8 weeks of 100% paid company parental leave**
  
• 401K retirement savings plan providing a match of 60% of the employee's first 6% contribution
• Section 125 Flexible Spending Accounts
• Life, STD, LTD & LTC Insurance
• We prepay your tuition up to $5,200 per year! - Tuition preimbursement
  
• Fitness reimbursement up to $200 annually
• Employee referral program of up to $2,000 per hire
• And much more!

*Field sales, internships and part-time employees are not eligible except for where required by state law.
Non-employees, including temporary workers and consultants, are not eligible to participate in KARL STORZ benefits program.

**To include, maternal/paternal leave, adoption and foster of a child.

KARL STORZ reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. Additionally, KARL STORZ, through its supervisors, may require an employee to perform duties outside their normal description within the sole discretion of the supervisor. Employee must comply will all applicable KARL STORZ policies and procedures.

Equal Employment Opportunity & Reasonable Accommodation Statement
KARL STORZ is committed to creating an inclusive space where employees are valued for their skills and unique experiences. To achieve this goal, we are committed to diverse voices and all applicants will receive consideration without regard to race, color, sex, national origin, disability, veteran status or any other protected characteristic. KARL STORZ is also committed to providing reasonable accommodations during our recruitment process. Should you need assistance or accommodation please email us at TaleoAdministrator@karlstorz.com.

Notice to Employment Agencies
This recruitment assignment is being managed directly by KARL STORZ's Human Resources team. Human Resources will reach out to our preferred, contracted agency partners in the rare instance additional talent options are required. Your respect for this process is appreciated. KARL STORZ does not accept unsolicited Agency resumes. Resumes received which were unsolicited by KARL STORZ Human Resources department will be ineligible for referral fees.