Public Relations Account Assistant, Fashion Communications

Karla Otto is a renowned public relations and communications agency with offices across 15 locations in the UK, EMEA, US and Asia. Established in 1982 by Karla Otto herself, the agency has since grown to become a global leader in luxury brand PR and events.

With offices in major fashion capitals such as Milan, London, New York, and Los Angeles, Karla Otto represents some of the most prestigious fashion, beauty, and lifestyle brands in the industry.

In 2017, Karla Otto and K2 merged to form The Independents, a global group of agencies for industry leaders across luxury and lifestyle. Currently this group comprises of 17 agencies: Bureau Betak & Bureau Future, Bureau Beatrice, Karla Otto, K2, The Qode, Lefty, Prodject and CTZAR, Atelier LUM, INCA Productions, Atelier Athem, Kennedy, Sunshine, Kitten Production, Kitty Events and Lucien Pages Communication

Our network of expert strategists, designers, planners and publicists work tirelessly to deliver exceptional results and establish long-term partnerships with our clients. We are passionate about the world of fashion, beauty, and luxury, with everyone bringing their unique expertise and insights to the table. We are driven by a shared commitment to excellence and a deep understanding of the ever-evolving industry landscape.

To help support our future growth as an agency, we are looking for an Account Assistant, Fashion Communications to join our team based in our New York office.

Key Responsibilities

• Sample trafficking; Support the booking-in process of samples, at the beginning of the season and throughout the season
• Monitor and control the movement of all client samples internally
• Responsible for the send out and returns process of samples externally to key contacts (editors, influencers, stylists etc.)
• Loss prevention – implements and maintains a process and accountability for all samples identifying any risk factors and sharing updates / concerns with the wider team
• Work collaboratively with the Logistics team to ensure that tasks are carried out in line with processes and in an efficient manner
• Build and cultivate relationships with media peers by supporting with showroom appointments
• Media Monitoring: daily review of media – newspapers, magazines, and key digital and social media outlets
• Alongside the Archives department, compile and review editorial clippings and share coverage with clients
• Support on compiling client reports on a weekly, monthly and quarterly basis, focusing on the relevant activities of the AA
• Actively involved in pitching samples to press, developing, and writing creative product pitches
• Provide essential support at and for events, projects, and shows as needed – including show requests /databases, RSVP lists, seating lists etc.
• Takes an active interest in the world of digital communications and culture across various sectors (art and design, interiors, wellbeing, music, hospitality, talent and influencers etc) and can identify client opportunities within the landscape
• Pro-actively supporting creative client gifting initiatives and campaigns
• Undertake administrative tasks to support clients and the wider team – e.g. travel bookings, client folders, schedules, database updates and maintenance etc.
• Support with meeting preparations – scheduling, preparing agendas, minutes, and updates for client calls
• Coordinate and mentor interns, delegate workload and support them with prioritizing appropriately

Key Attributes

• Experience as a communications and marketing intern ideally within luxury fashion and lifestyle
• Highly dedicated, motivated and enthusiastic with a strong work ethic
• Strong communication skills (both written and oral), research, and organization skills
• Ability to work under pressure, to meet deadlines and prioritize in a fast-paced environment
• Confidence to make suggestions, bring ideas to the wider team that focuses on client experience and work alone or as part of a team
• High level of attention to detail and the ability to present and interpret quantitative and qualitative data
• Interest in culture, arts, fashion and lifestyle
• Must be proficient in Outlook, Word, Excel and PowerPoint (knowledge of Fashion GPS is welcomed but not essential)

What We Offer

• Medical, Dental, and Vision plans
• 401K Employer Match program
• Commuter Benefits
• Paid Time Off including Vacation Days, Personal Days, Sick Days, and additional Comp Days
• Company-wide closure last week of the year
• 10 Federal Holidays Observed

At Karla Otto, we are always looking for personalities with positive charisma who are enthusiastic, self-motivated, and have a keen sense of aesthetics.

Karla Otto embraces and celebrates diversity, inclusivity, and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Karla Otto provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.

We aspire to have a diverse and inclusive workplace and strongly encourage qualified applicants from a wide range of backgrounds to apply and join our team!