Accounts Payable Supervisor

Job Summary

The Accounts Payable Supervisor is responsible for overseeing the daily activities of the accounts payable department. This role involves supervising and managing a team of accounts payable clerks, ensuring accurate and timely processing of vendor invoices, payments, and resolving discrepancies. The Accounts Payable Supervisor plays a key role in maintaining strong relationships with vendors and internal stakeholders, ensuring compliance with company policies, and contributing to the overall efficiency of the accounting function. Reports to the Controller.

Key Responsibilities

• Supervise Accounts Payable Team: Lead, mentor, and provide guidance to a team of accounts payable clerks, ensuring they meet deadlines and maintain high accuracy levels.
• Invoice Processing: Oversee the receipt, review, and processing of vendor invoices in accordance with company policies and procedures, ensuring timely and accurate payment processing.
• Payment Processing: Coordinate and prepare weekly/monthly payment runs for vendors, ensuring payments are made accurately and on time. Review and approve payment batches.
• Vendor Relations: Serve as the primary point of contact for vendor inquiries, resolving any discrepancies or issues related to invoices, payments, or account balances.
• Reconciliation: Ensure timely and accurate reconciliation of accounts payable sub-ledger to the general ledger. Investigate and resolve any discrepancies.
• Compliance & Internal Controls: Ensure all accounts payable processes comply with company policies, procedures, and regulatory requirements. Assist in the implementation and maintenance of internal controls to prevent errors or fraud.
• Month-End & Year-End Closing: Assist with month-end and year-end closing processes by ensuring all accounts payable transactions are accurately recorded and reporting deadlines are met.
• Process Improvement: Identify opportunities for process improvements to enhance the efficiency and effectiveness of the accounts payable function.
• Training & Development: Provide ongoing training and support to accounts payable staff to ensure professional growth and development.
  
  

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, or a related field preferred. Relevant certifications (e.g., A/P Certification) are a plus.
• Experience: Minimum of 3-5 years of experience in accounts payable or accounting. Previous supervisory or leadership role preferred
• Skills:
• Strong knowledge of accounts payable processes, accounting principles, and financial systems.
• Proficiency in accounting software and Microsoft Excel (advanced level).
• Excellent organizational and time-management skills with the ability to prioritize and meet deadlines.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills, with the ability to interact professionally with vendors and internal stakeholders.
• Ability to handle confidential information with discretion and integrity.
• Familiarity with ERP systems (e.g., SAP, Oracle, NetSuite) or similar accounting software.
• Experience with process automation and optimization in accounts payable.
  

Equal Opportunity Employer

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Karman is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to race; color; religion; genetic information; national origin; sex; pregnancy, childbirth, or related medical conditions; age; disability; citizenship status; uniform servicemember status; or any other protected class under federal, state, or local law.Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment advertising, pay, and other forms of compensation, training, and general treatment during employment.