Fleet Administrator

For more than 120 years, KASCO has been the industry leader in providing quality products, parts, repairs, and service to the meat processing and retail institutional food industries. Our cutting edge products include band saw blades, meat grinder plates and knives, and cutlery. We also offer a vast range of butcher supplies, seasonings, replacement parts, and repair services to grocers, restaurants, and meat, seafood, deli and bakery departments.

Fleet Administrator

Overview:

• Manages the operation and maintenance of the organization's motor vehicles for the US and Canada.
• Ensures compliance with government rules and regulations and files necessary paperwork to support compliance.
• Always ensure the availability of necessary fleet vehicles.
• Maintains relationships with outside vendors and service providers.
• Develops and implements vehicle and equipment preventive maintenance and training programs.
• Collaborate with team members to enhance fleet operations and community engagement efforts.

Fleet Management Responsibilities:

• Fleet Maintenance Program:
• • Track vehicle maintenance and repairs, ensuring fleet availability and readiness.
  • Record and maintain fleet maintenance records, correspondence, and other relevant materials.
  • Collaborate regularly with Kasco drivers and repair shop staff to ensure timely repairs and preventative maintenance.
• Vehicle Registration & Title Management:
• • Manage and apportion vehicle registrations and titles.
• Motor Vehicle Accidents:
• • Coordinate repairs for physical damage claims involving Kasco-owned/insured motor vehicles.
  • Provide documentation for company vehicles involved in accidents and citations.
  • Manage auto-liability claims in coordination with Fleet Services.
  • Oversee vehicle accident management procedures, ensuring claims are handled promptly.
• Driver Safety Program:
• • Assist in creating and maintaining a Driver Safety Training program.
  • Manage and assign new hire and ongoing driver safety training.
• Vehicle Purchases & Equipment Management:
• • Oversee the purchase and apportionment of new & used vehicles and related equipment.
  • Coordinate vehicle deliveries and ensure timely acquisition.
  • Manage incoming and outgoing vehicle inventory.
  • Oversee the disposal of old company vehicles, ensuring compliance with environmental and company policies.
• Fuel Program & Fuel Card Management:
• • Administer and oversee the fuel program, including fuel card distribution and usage.
  • Monitor fuel consumption patterns and ensure cost efficiency.
• GPS and Fleet Reporting Management:
• • Manage GPS systems and ensure timely reporting by Fleet Services Representatives (FSRs).
  • Develop and manage monthly, weekly, and daily fleet reports to track performance.
  • Monitor fleet data to identify trends and opportunities for improvement.
• Vehicle Insurance & Safety:
• • Maintain a database of all insured company vehicles and provide insurance cards as needed.
  • Monitor fleet rebates and ensure proper credits are received.
  • Maintain and update the insurance database.
  • Ensure compliance with safety standards and regulations.
• Driver Background Checks:
• • Oversee and manage the annual Motor Vehicle Record (MVR) background check program for all Kasco drivers.
• Vehicle Transfers & Insurance Management:
• • Process vehicle transfers within the company.
  • Handle updates and changes to the fleet's insurance database.

Accounting Responsibilities:

• Business Licenses & Property Taxes:
• • Process and manage business licenses and property taxes for the fleet.
• Corporate Credit Card Management:
• • Administer corporate credit cards used for fleet-related expenses.
• Vendor Management:
• • Vet and manage all Kasco vendors, ensuring compliance with contracts and operational needs.
• Lease Program Management:
• • Maintain lease software programs for proper accounting, entering and editing leases.
  • Prepare standard cost revaluations to ensure cost accuracy.

Additional Responsibilities:

• Fleet Budget & Cost Control:
• • Oversee the fleet budget, tracking vehicle maintenance, fuel, insurance, and other expenses.
  • Analyze fleet performance metrics (e.g., fuel efficiency, vehicle downtime) to identify cost-saving opportunities.
• Technology Integration:
• • Oversee the integration and use of fleet management technologies (e.g., GPS, telematics, software).
  • Optimize vehicle performance, reduce fuel costs, and increase operational efficiency.
• Environmental Compliance:
• • Ensure fleet compliance with environmental regulations, including emissions standards and green vehicle policies.
• Emergency Response Coordination:
• • Develop and implement procedures for vehicle breakdowns, accidents, and emergencies.
  • Coordinate with emergency services and insurance companies as needed.
• Vendor & Supplier Contract Management:
• • Review and negotiate vendor contracts to ensure favorable terms and cost-effectiveness.

Qualifications:

• May require a bachelor's degree in a related area or 2-4 years of experience in fleet management.
• Prior knowledge of DMV policies and procedures preferred.
• Relevant certifications (e.g., Certified Automotive Fleet Manager - CAFM) are a plus.
• Strong communication, organizational, and problem-solving skills.

Qualifications:

• May require a bachelor's degree in a related area or 2-4 years of experience in fleet management.
• Prior knowledge of DMV policies and procedures preferred.
• Relevant certifications (e.g., Certified Automotive Fleet Manager - CAFM) are a plus.
• Strong communication, organizational, and problem-solving skills.